Document Controller

JR United Kingdom; Gloucester; On-site; GBP 30,000 - 46,000; Full time

Job summary

A renowned company in the energy transition sector is looking for a Document Controller to manage their Integrated Management System. This essential role involves ensuring all project documentation is accurate and properly distributed, along with strong administrative duties in a collaborative team environment. The ideal candidate will have prior experience in document control, particularly within engineering or construction contexts, and will thrive in a dynamic, international workplace.

Benefits

Competitive salary aligned with experience

Free birthday day

Bike to Work Scheme

Discounts from local businesses

Company Pension

Death in Service

Income Protection

Professional Membership fees

Training and CPD

Qualifications

• 2-5 years’ experience in document control, ideally in an engineering or construction environment.
• Familiar with ISO Standards 9001, 14001, 45001.
• Experience working in an EPC Project/Engineering document control environment.

Responsibilities

• Maintain and manage the business Integrated Management System (IMS) including documentation accuracy.
• Oversee and manage document control for all project-related documentation.
• Assist in planning applications & paperwork where required.

Skills

Attention to detail

Organizational skills

Communication skills

Education

City & Guilds or NVQ in business administration

Quality Assurance

Project management

Tools

SharePoint

Asite

Job description

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Greenvolt Next is committed to the Distributed Energy Generation, as this is one of the main axes of energy transition and key to reduce the costs of energy bills. We have partnerships across Europe relying on local knowledge and market expertise.

We are seeking a Document Controller for our Warrington Office in the UK to manage and maintain our business Integrated Management System (IMS) and oversee all aspects of project documentation and control. This is a key role in ensuring our documentation is accurate, up to date, and properly distributed across internal teams and external stakeholders.

Key Accountabilities

• Maintain and manage the business IMS, including all changes, updates, and revisions.
• Oversee and manage document control for all project-related documentation.
• Assign and manage drawing numbers and systems for:
• Solar design drawings
• Electrical drawings
• Management if Incoming third-party drawings
• Ensure that all project drawings and documents are issued correctly and in a timely manner to customers for review, feedback, or approval.
• Collect, track, and distribute comments from reviewers and ensure reviews are completed and documented properly.
• Work closely with engineering, design, and project teams to improve document control systems and processes.
• Support compliance by maintaining robust and auditable documentation standards.
• To provide full administration support to the project team as well as being the main interface for the project with both external and internal contacts
• To set up, administrate and manage a thorough document and information control system for the project
• Data input and filing of incoming drawings and other design documentation and copy of distribution
• Set up and configure a document control system and sharing system, ensuring that it is tailored to suit the needs of the project
• Maintenance of accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project
• Ensure that an effective internal review loop is maintained so that all documents are properly reviewed by the Project Team
• General administration (to a high standard), including typing, distribution, copying and filing general correspondence
• Assisting on planning applications & paperwork where required
• Ensuring outside contractors return information in time for deadlines
• Informing accounts of projects completion for invoicing
• When needed binding and collating reports for professional presentations
• Additional Duties as assigned by your manager

Qualifications:

• City & Guilds or NVQ in business administration Quality Assurance or project management
• Familiar with ISO Standards 9001,14001,45001
• 2–5 years’ experience in document control, ideally in an engineering or construction environment.
• Experience with document control systems such as SharePoint, Asite, or similar platforms.
• Experience working in an EPC Project/Engineering document control environment (required).
• Strong attention to detail and an organized approach to managing large volumes of documents.
• Familiarity with utility-scale solar projects and working with third-party designers (a strong advantage).
• Good communication skills, both written and verbal.
• Background in renewable energy or utility-scale solar is a plus.
• Familiar with industry drawing standards and revision control

What we offer

• Competitive salary aligned with experience;
• Free birthday day
• Bike to Work Scheme
• Discounts from local businesses.
• Being part of an international environment

Additional Benefits after successful completion of probation

• Company Pension
• Death in Service
• Income Protection
• Professional Membership fees
• Training and CPD

This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.

We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity! Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role

We want an energy transition for everyone from everyone!