Document Controller

KBR; Glasgow; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global technology and engineering company is seeking a Document Controller to manage document workflows in Glasgow. This hybrid role involves ensuring effective communication across project stakeholders, maintaining document structure in Sharepoint, and providing guidance on document control processes. Applicants should have strong organizational skills and relevant document control experience. SC clearance is required due to the secure nature of the project.

Qualifications

• Proven experience in document control activities.
• Detail focused with a process-oriented approach.
• Strong organizational skills to ensure tasks are completed efficiently.

Responsibilities

• Manage document workflows through the document control software.
• Maintain document filing structure.
• Provide quality assurance on supplier documentation.

Skills

Document control experience

Detail-oriented

Organizational skills

Microsoft Excel

Communication skills

Teamwork

Tools

Sharepoint

REBIM

GliderBIM

Job description

Overview

Simply put, at KBR, we do things that matter. Every day, our people work together to deliver solutions that are helping solve the great challenges and opportunities of our time, including climate change, national security, energy transition and security, cybersecurity, space exploration, and more. The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

Role

We are seeking a proactive Document Controller to join our team. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders. The position will be central to ensuring the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners. The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving. The Document Controller will be looked to by team members to provide guidance on the workflow processes and will be an initial point of contact for any queries / advice on the operation of the Document Control Procedure. This role will fit into a wider Information Management / Document Control team, supporting Programme Euston and other Projects/Programmes within the DIO Portfolio.

Role Responsibilities

• Management of all stages of document workflows through the document control software (REBIM / GliderBIM).
• Management of document filing structure within Sharepoint working space.
• Periodic review and update of the Programme Document Control Process to ensure continued suitability.
• Brief new personnel on the Programme Document Control Process and provide guidance on the operation of the software.
• Manage document numbering, status, and revision control in accordance with the Document Control Process.
• Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
• Act as the primary point of contact for all document workflow activities with the supply chain partners.
• Liaise with the corresponding individual in the Navy customer organisation to ensure efficient distribution with the relevant stakeholders on HMNB Clyde and return of feedback within the required timescales.
• In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.

Required Experience & Skills

• Proven experience in document control activities.
• Detail focussed, with a process-orientated approach to completing tasks.
• Strong organizational skills to ensure activities are completed efficiently and in line with agreed timescales.
• Proficient in all common Microsoft packages including Excel, Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment and manage multiple priorities effectively.
• Experience in working in a Client organisation (Desirable)

Location

The role is Hybrid where 3 days per week will be spent in the office in Glasgow City Centre.

Security Requirements

SC Clearance. Due to the secure nature of this project, restrictions in relation to UK residency and nationality will apply.