Document Controller

Company Description

Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description
Start here. Grow here.
The role of our Document Controllers is to manage the intake, handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security and privacy requirements of stakeholders are met.

Here’s what you’ll do:

• Setting up, copying, scanning and storing documents
• Creating templates
• Managing requests for documentation
• Filing documentation in both physical and digital records and ensuring appropriate storage
• Manage document versions and ensuring that the latest versions are always accessible
• Reviewing and maintaining the accuracy of the records, editing where necessary to ensure they are kept up to date
• Ensure that documentation complies with relevant standards and requirements
• Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner
• Managing the processes around documentation within the organisation
• Maintaining confidentiality around sensitive documentation
• Preparing both regular and ad-hoc reports on projects when required
• Train team members on document management processes and systems

If you're passionate about innovation and turning bold ideas into reality, AECOM welcomes you. Join our team, where we don't just construct infrastructure but also uplift communities and enhance lives.

Ready to push the limits of what’s possible?
Here’s what we’re looking for:

• Excellent communication skills and interpersonal skills
• Familiarity with project management
• Hands-on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
• A working knowledge of major Common Data Environments and Information Management Systems
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Time management skills
• Analytical and able to problem-solve, especially pertaining to the management of document-related issues
• Ability to work collaboratively with various disciplines and within client environment
• Exposure to project management methodology

Qualifications

• Proven work experience as a Document Controller or similar role
• Must be able to obtain necessary security clearances required by the role.

We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you are an applicant with a disability that requires reasonable accommodation to complete the application process, please contact us at ReasonableAccommodations@aecom.com. At AECOM, we value everyone's unique contributions and perspectives.

If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you!