Document Controller

Arup; England; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in sustainable development is seeking Document Controllers for a 12-month hybrid contract in Reading. You'll be responsible for overseeing the integrity of project documentation, requiring excellent attention to detail and collaborative skills. Join a team committed to creating inclusive, dynamic workplaces and contribute to impactful project outcomes.

Qualifications

• Enthusiastic and self-motivated about gaining and sharing skills.
• Works accurately, quickly, and independently.
• Good knowledge of Microsoft packages and document control systems.

Responsibilities

• Log, record, and upload project deliverables.
• Maintain project-specific guidance notes and records.
• Track and report time-sensitive deliverables.

Skills

Data Entry

Problem Solving

Collaboration

Attention to Detail

Microsoft Packages

Tools

Document Control Systems

Extranet Sites

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On Behalf of Arup, we are looking for a number of Document Controllers for a 12 month contract based in Reading. Please note this position is going to be hybrid and you will be required to work from the office 3 days/week.

Candidate Profile: Key accountabilities, skills & experience

Purpose of the role:

• The Document Controller will work with limited supervision. They will be responsible for discrete tasks within their own area. The role offers the opportunity to broaden knowledge of systems and processes and to become an integral member of the team.
• The Document Controller reports to the Document Control Hub Manager and ultimately to the Group Leader.

What you'll do:

• Follow project guidelines with ease to log in, record and upload deliverables
• Registers; Logs and Tracks TQs & RFIs using project processes
• Maintain project specific guidance notes and records
• Keep up to date with policy, procedure and seek advice with problems.
• Record and submit time spent on projects
• Plan own workload
• Access guidance on standards for collaboration
• Identify issues and deal with them independently or escalate where appropriate
• Attend and contribute to local Document Control team meetings
• May attend project meetings
• Tracking; reporting and chasing time sensitive deliverables
• Support and provide cover for others in your discipline and location
• Professionally communicate with relevant individuals as requested by the business
• Identify processes within the role which could be improved
• Obtain compliant drawing / document numbers
• Verifying and quality checking documentation prior to issue.
• Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites.

The skills you'll need:

• Should be enthusiastic and self-motivated about gaining and sharing new relevant skills, knowledge and developing new skills for the future
• Curious and open to learn from others and confident to share own skills and knowledge
• Able to work collaboratively across a remote team
• Works accurately, quickly, and independently
• Approach work with a problem-solving attitude, but knows when to escalate
• Be open to new ways of working
• Understanding of the importance of accurate and correctly stored data
• Interested to develop knowledge and know when to ask for help
• Willingness to learn from others
• Good knowledge of Microsoft packages
• Interested in new digital tools and methods
• Experience of high-volume accurate data entry

Desirable Skills and Knowledge:

• Good knowledge of multiple extranet sites
• Experience with working on high profile Data Centre's although not essential as full training will be provided
• Understand the basic principles behind workload planning and its relevance
• Be open to new ways of working
• Good knowledge of document control systems

About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

Next steps

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.