Document Controller

ZipRecruiter; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A renewable energy developer based in Edinburgh is seeking an Information Management Advisor (Maternity Cover) to join their Corporate Support team. This role involves administering electronic document systems, ensuring compliance, and providing training. Ideal candidates will have experience in document control or quality assurance. The position offers a temporary contract until April 11, 2026, with opportunities to enhance information management practices.

Qualifications

• Experience with electronic document management systems.
• Background in document control, PMO, or quality control.
• Understanding of compliance protocols.

Responsibilities

• Administer and manage the electronic document management system.
• Implement and maintain EDMS workflows.
• Ensure compliance with document management standards.
• Conduct audits and enforce approval processes.

Skills

Document Control

Quality Control

Compliance

M365 Power Automate

Tools

SharePoint

EDMS

Job description

Job Description

Information Management Advisor (Maternity Cover)

Job Title: Information Management Advisor (Maternity Cover)

Department: Corporate Support

Location: Edinburgh

Reports to: Data and Information Manager

Employment Type: Temporary (up until 11th April 2026)

Eden Scott are supporting their Renewable Energy Developer client with the appointment of an Information Management Advisor to join them to cover Maternity Leave (Until 11th April 2026).

The position is well suited to someone coming from a Document Controller, PMO, Quality Control or compliance background.

Job Purpose

The Information Management Advisor controller will be part of the organisations Corporate Support team. The Information Management advisor will be the First point of contact for Information Management, providing best practice guidance and consultation on Information Management practices, system development and administration, monitoring and enforcing compliance, delivering staff training and awareness sessions

Job Description

1. Administration and Management of the electronic document Management System (EDMS), SharePoint

2. Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate

3. Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation;

4. Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings

5. Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents;

6. Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules;

7. Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support;

8. Effective delivery of assigned work scope

9. Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise

10. Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency;

11. Application of company retention & destruction protocols for both soft and hardcopies.

To apply for this position please send your CV to [e-mail]