Document Controller

Eden Scott; City of Edinburgh; On-site; GBP 40,000 - 55,000; Full time

Job summary

A recruitment consultancy is seeking an Information Management Advisor to cover maternity leave until April 2026. This role in Edinburgh involves managing the electronic document management system, ensuring compliance with documentation processes, and delivering training to staff. Ideal candidates will have a background in document control or quality assurance and proficiency in SharePoint and M365 Power Automate. Competitive benefits and a supportive environment are offered.

Qualifications

• Experience with electronic document management systems.
• Ability to enforce compliance with documentation processes.
• Strong communication skills for staff training.

Responsibilities

• Administer and manage the electronic document Management System.
• Implement and maintain workflows for EDMS.
• Ensure document configurations are effective and flexible.

Skills

Document Management

Compliance Monitoring

Quality Assurance

Training Facilitation

Problem Solving

Education

Background in Document Control or Quality Control

Tools

SharePoint

M365 Power Automate

Job description

Direct message the job poster from Eden Scott

Information Management Advisor (Maternity Cover)

Job Title: Information Management Advisor (Maternity Cover)

Department: Corporate Support

Location: Edinburgh

Reports to: Data and Information Manager

Employment Type: Temporary (up until 11th April 2026)

Eden Scott are supporting their Renewable Energy Developer client with the appointment of an Information Management Advisor to join them to cover Maternity Leave (Until 11th April 2026).

The position is well suited to someone coming from a Document Controller, PMO, Quality Control or compliance background.

Job Purpose

The Information Management Advisor controller will be part of the organisations Corporate Support team. The Information Management advisor will be the First point of contact for Information Management, providing best practice guidance and consultation on Information Management practices, system development and administration, monitoring and enforcing compliance, delivering staff training and awareness sessions

Job Description

1. Administration and Management of the electronic document Management System (EDMS), SharePoint

2. Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate

3. Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation;

4. Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings

5. Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents;

6. Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules;

7. Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support;

8. Effective delivery of assigned work scope

9. Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise

10. Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency;

11. Application of company retention & destruction protocols for both soft and hardcopies.

To apply for this position please send your CV to [e-mail]

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative, Quality Assurance, and Project Management

• Industries

  Administrative and Support Services, Utilities, and Construction

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