Document Controller

Document Controller - Barnet
ASITE experience ideal but not essential
Permanent Position
£35,000-£42,000 + Benefits Package

Skilled Careers are currently headhunting for a strong Document Controller to join an independent property development company with a large presence in the UK.

The successful candidate must have a minimum of 3+ years experience as a Document Controller and have a construction industry background. They should be able to work across multiple projects at site level and support the Lead Document Controller in overseeing other projects and staff as needed.

The successful candidate must have experience in overseeing and managing all document management activities on existing projects. This role is critical in ensuring that project documentation is accurately maintained, securely stored, and efficiently distributed using a range of EDMS systems.

The successful candidate will be responsible for ensuring compliance with company document control procedures and industry standards across their projects and within the business unit, supporting the project team in achieving project objectives.

DOCUMENT CONTROL DUTIES to include but not limited to:

• Ensure high standard of quality assurance for all project documentation; all information must comply with project naming conventions and document control protocols, including ISO requirements.
• Ensure the accuracy, integrity, and security of all project documentation.
• Register received information within EDMS where required.
• Revision and status control of all project documentation.
• Maintain and ensure integrity, accuracy, quality, and security of electronic documents.
• Maintain and ensure integrity, accuracy, and quality of document registers.
• Maintain and ensure integrity and accuracy of electronic and master hardcopy documents (where required).
• Effectively manage the flow of project information and maintain document distribution lists.
• Monitor and manage workflows for consultants/design team documentation.
• Ensure full auditability and traceability of design coordination processes for consultants/design teams to fulfill all golden thread obligations.
• Monitor and manage workflows for review and status of subcontractor/supplier documentation.
• Ensure full auditability and traceability of approval processes for subcontractor/supplier documentation to fulfill all golden thread obligations.
• Monitor and manage workflows for client/employer's agent.
• Manage and maintain project directory within EDMS.
• Generate reports within EDMS for projects as required.
• Accurate retrieval of information.
• Coordination of information for operation and maintenance manuals and project handover, both electronic and paper files where required.
• Assist with other projects and duties as required.
• Promote processes, systems, and service.
• Provide training and guidance for project teams (new starters, internal and external) at all levels for EDMS.
• Ensure Aconex project administration is carried out, with correct security settings assigned and maintained for all users/organisations.
• Collaborate with the quality team and assist in defects and inspections in the field.
• Provide assistance and support to the Lead Document Controller.
• Regular weekly reporting on the status of documents in the document register, chasing originators where required.
• Carry out regular project audits to ensure quality and project health.

If you feel this position may be of interest, please apply with your CV to be considered.