Document Controller

LONG O DONNELL; Cambridgeshire and Peterborough; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A top engineering consultancy in the United Kingdom is seeking a meticulous Document Controller to manage contractual documents and enhance communication among stakeholders. This hybrid role requires organizational skills and experience in document administration. The ideal candidate will join meetings in East Anglia 3-4 times a month and must be proficient in Microsoft Office. Competitive benefits included.

Qualifications

• Proven experience as a document controller or office administrator.
• Familiarity with contract management principles and procedures.
• Relevant business administration degree preferred.

Responsibilities

• Administer all contractual documents, ensuring compliance with company policies.
• Interface with main works contractors and customer systems.
• Manage review and approval of documents, capturing changes.
• Organize meetings, including scheduling and minute-taking.
• Maintain an organized office environment.

Skills

Document control experience

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Education

Business Administration qualification

Job description

ABOUT LONG O DONNELL:

Long O Donnell Associates is continually recognised as a world class consultant providing engineering, project and programme management and commercial solutions, to our clients within the energy, infrastructure, and Governmental sectors.

ROLE OVERVIEW:

We are seeking a meticulous and organised individual to join our team as a Document Controller. In this role, you will be responsible for ensuring the accurate administration of all contractual documents in compliance with company policies and procedures. You will interface with main works contractors and customer systems to ensure seamless communication and documentation management.

THIS ROLE IS A HYBRID ROLE AND THE CANDIDATE IS ONLY REQUIRED TO ATTEND MEETINGS WITHIN EAST ANGLIA 3-4 TIMES A MONTH.

KEY RESPONSIBILITIES:

• Administer all contractual documents, ensuring compliance with company policies and procedures.
• Interface with main works contractors and customer systems to facilitate document management and communication.
• Manage review and approval of documents, capturing all changes and circulating them to relevant parties.
• Maintain controlled and traceable documentation to form part of audit trails.
• Plan and organize meetings, including scheduling, agenda creation, and minute-taking.
• Produce slide packs and other presentation materials as needed.
• Manage general office operations, including but not limited to filing, answering phones, and managing supplies.
• Ensure the office environment is organized, tidy, and conducive to productivity.
• Liaise with internal and external stakeholders to coordinate site visits and meetings.
• Travel to meetings

SKILLS REQUIRED:

• Experience: Proven experience as a document controller or office administrator. Familiarity with contract management principles and procedures
• Degree: Appropriate Business Administration qualification, Management, or related field (Preferred)
• Skills: Excellent organisational and time management skills, strong attention to detail and accuracy and proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).