Document Controller

Gensler; Birmingham; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading design firm is seeking a Document Controller in Birmingham. The successful candidate will ensure the quality and organization of project-related documents across various projects in the UK and beyond. Key responsibilities include managing project information, training team members on EDM systems, and adhering to strict quality assurance processes. Candidates should possess significant experience, strong organizational skills, and proficiency in relevant software. Comprehensive benefits and professional development opportunities are provided.

Benefits

Medical and Dental Insurance

Pension

Twice Annual Bonus Opportunities

Professional Development Reimbursement

Qualifications

• 5+ years' industry experience in Document Control or Information Management.
• Proficiency in Microsoft Office, especially Excel.
• Knowledge of ISO 9001 standards and BIM Level-2 information management.

Responsibilities

• Develop document control programs with internal and external teams.
• Implement QA/QC procedures on information being transmitted.
• Train project team members on EDM system and protocols.

Skills

EDM Systems Configuration

Organizational Skills

Client Service

Attention to Detail

Tools

AutoCad

Aconex

Viewpoint FP

BIM 360 Docs

Job description

Your Role

We are looking for a numerate and experienced Document Controller to join our fantastic team in Birmingham and be responsible for the quality and organisation of incoming and outgoing project-related information and contractual documents for multiple projects based in the UK, Europe and Middle East. A thorough understanding of mainstream EDM systems is essential and exposure to large scale construction projects is preferred.

Please note, this role is not remote. We look forward to working with our new Document Controller in our incredible London office.

What You Will Do

• Have understanding of various stages of construction projects from Concept Design to Construction
• Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction
• Being the point of contact for clients, consultants and internal management for project information auditing and sourcing
• Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses
• QA/QC all incoming information and ensure all information complies with project protocol and standards
• Download of all formal and informal issues and distributing these internally to the teams and consultants
• Setting up new project standards and developing ‘how to’ guides for new projects
• Working with client team to understand their protocols and requirements and being their point of contact for all information exchange queries
• Training internal and external project team members on project specific EDM system and protocols
• Creating sheet files, stamps and carry out basic corrections in AutoCad
• Prepare and maintain project record files
• Arrange printing as required by project
• Completing the final process of reviewing drawings and attaching the relevant comments and submitting them back onto the project systems
• Manage and maintain other essential project forms such as RFIs, Correspondences, Site Submittals
• Hard copy filing

Your Qualifications

• 5+ years' industry experience in Document Control or Information Management
• Proven knowledge of using and configuring EDM Systems such as Asite, Aconex, Viewpoint FP, Autodesk BIM 360 Docs
• Experience with ISO 9001 standards essential, BIM Level-2 information management experience an advantage
• Knowledge of AutoCad advantageous, Revit a plus
• Proficiency in Microsoft Office, especially Excel
• Strong leadership, organisational, communication and relationship management skills
• Knowledge and experience in all phases of projects in the UK, Europe and abroad
• Proven ability to provide excellent client service, prioritise and work well under pressure
• Self-motivated, with exceptional attention to detail and ability to work under minimal supervision

Please apply for this Document Controller role and submit your CV for review.

Candidates who do not meet the criteria will not be considered.

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

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