Document Controller

ScottishPower; Birkenhead; Hybrid; GBP 31,000 - 37,000; Full time

Benefits offered by this job

36 days annual leave

Holiday purchase programme

Share Incentive Plan and Sharesave

Payroll giving and charity matched

Cycle to Work scheme

Job summary

SP Energy Networks, Birkenhead, is seeking a Document Controller to support 132kV network projects. The role ensures governance and control of documentation, manages document control systems and project records, and coordinates with engineers, contractors and suppliers. Hybrid working (3 days in office, 2 days remote) with a salary from £34,040.

Closing date 11 September 2026. You will build the project documentation baseline, maintain quality checks, and support internal and external audits

Qualifications

• Experience in document control across projects or programmes.
• Proven ability to manage large volumes of information accurately and securely.
• Familiarity with document control processes, revision management and approvals.

Responsibilities

• Ensure governance, accuracy and control of project documentation across multiple projects.
• Manage document control systems, project registers and filing structures; oversee digital workflows in DMS.
• Coordinate document transmittals, track revisions, and support audits with evidence.

Skills

Document control

MS Office

DMS

Governance

Stakeholder management

Attention to detail

Education

Business Administration/Information Management/Records Management

Tools

Autodesk Construction Cloud/Forma

Document Management Systems (DMS)

Job description

Document Controller

SP Energy Networks, Prenton Way, Birkenhead. CH43 3ET

Salary from £34,040

Permanent / Hybrid (3 days office / 2 days remote)

Closing Date: 11th September 2026

Purpose

The 132kV Networks Team is responsible for the design and delivery of 132kV and associated 33kV network infrastructure across the SP Manweb Licence Area. This includes grid and primary substations, overhead line (OHL) networks, and cable infrastructure projects that support the safe, reliable, and efficient operation of the electricity network.

As Document Controller, you will play a key role in supporting the successful delivery of these projects by ensuring that engineering, construction, commercial and project documentation is effectively managed throughout the project lifecycle. You will be responsible for the control, distribution, storage, retrieval and maintenance of project records and technical documentation, ensuring that information remains accurate, compliant, traceable and accessible to stakeholders.

Working closely with Project Managers, Engineers, Quality professionals and external delivery partners, you will help maintain governance and control of project information, supporting efficient project execution and regulatory compliance.

Responsibilities

You will be responsible for ensuring the integrity, accuracy and governance of project documentation across a portfolio of infrastructure, connection and network modernisation projects.

In this role, you will manage and maintain document control systems, project registers and filing structures, while administering digital document workflows within approved Document Management Systems (DMS). You will control document revisions, approvals, status tracking and distribution, ensuring all documentation complies with business procedures, quality standards, contractual requirements and industry best practice.

Working closely with internal stakeholders, contractors, consultants and suppliers, you will coordinate document transmittals and information exchange, monitor document workflows and proactively follow up outstanding reviews and approvals. You will conduct document audits and quality checks to ensure accuracy, consistency and compliance, while supporting internal and external audits through the provision of relevant documentation and evidence.

You will also coordinate the compilation, verification and handover of final project records, contribute to the continuous improvement of document control processes, systems and ways of working, and provide guidance and support to project teams on document management requirements and procedures.

Collaboration will be key, as you work alongside Engineering, Construction, Procurement, Commercial and Project Delivery teams to ensure the timely and effective management of project information.

What you'll bring

You will demonstrate strong organisational and administrative capabilities, with the ability to manage large volumes of information accurately and efficiently.

To be successful in this role, you will bring previous experience gained within a Document Controller, Records Management, Project Support or similar administrative position, ideally within an Engineering, Construction, Utilities, Infrastructure or other technical environment. You will have experience using Document Management Systems (DMS) and established document control processes, together with a sound understanding of document control principles, revision management and approval workflows.

Possessing strong Microsoft Office skills and be confident working with databases and information management systems, you will have excellent organisational skills and high level of attention to detail, with the ability to manage multiple priorities and deadlines while maintaining compliance and accuracy. Strong communication and stakeholder management skills are equally important, enabling you to work effectively across a range of teams and external partners. In addition, you will have an understanding of engineering drawings, technical documentation and project lifecycle documentation.

Whilst not essential, knowledge of quality management systems and document control standards would be advantageous. A qualification in Business Administration, Information Management, Records Management or a related discipline would also be beneficial, as would experience supporting large-scale Utility, Energy or Infrastructure projects.

As a minimum, you will demonstrate experience within an Administrative, Document Control, Records Management or Project support environment, together with the ability to manage large volumes of information accurately and efficiently. You will have previous experience working within a Utilities, Engineering, Construction, Infrastructure or equivalent environment, supported by strong IT skills, including Microsoft Office and electronic database systems (Autodesk Construction Cloud/Forma are advantageous). You will also have experience managing controlled documentation and records within a structured environment, alongside an understanding of engineering drawings, technical documentation and project lifecycle documentation.

Whats in it for you

As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we'll double match your contribution up to a company contribution of 10%.

At ScottishPower, we believe it's the little things we do in life that make a big difference. From helping you look after your family's wellbeing, save for your future and take personal steps for climate action - our benefits are designed to help you do just that - so that you have everything you need to take care of your world - today and tomorrow. That's why our benefits include:

• 36 days annual leave
• Holiday purchase - perfect your work/life balance with extra annual leave
• Share Incentive Plan and Sharesave Scheme
• Payroll giving and charity matched funding
• Technology Vouchers - save more and spread the cost of your technology purchases
• Count us in - pledge to reduce carbon emissions and help fight climate change
• Electric Vehicle Schemes - to help you transition to green/clean driving
• Cycle to Work scheme and public transport season ticket loans
• Options to purchase dental insurance, private medical insurance, health cash plan and annual health assessments
• Life Assurance (4x salary)
• Access to 'nudge' financial wellbeing support
• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why SP Energy Networks

SP Energy Networks is part of the Iberdrola Group, one of the world’s largest integrated utility companies and a world leader in wind energy. We keep electricity flowing to homes and businesses through Central and Southern Scotland, North Wales and in the North West of England. We operate over 4000km of cables and lines that make-up the transmission network - connecting infrastructure like wind farms into the electricity system. It's a role that puts us right at the heart of Scotland’s ambition to be Net Zero by 2044. And we're taking it very seriously.

We're investing >£10.6 billion into our transmission network, directly supporting the rapid growth needed in renewable energy. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.

Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you'll fit right in.

We are committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to [e-mail].

Mobility Information

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.