Document Controller

Turner & Townsend; Belfast; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading consultancy firm in Belfast is seeking an experienced Document Controller to manage documentation in line with compliance standards. The role involves facilitating document production, specifying types, and supporting project management. Ideal candidates will have over 5 years of experience in document control, strong communications skills, and proficiency in document management systems. Offers competitive remuneration and career development opportunities.

Benefits

Competitive remuneration

Pension

Annual leave with additional company days

Career development opportunities

Flexible working environment

Qualifications

• 5+ years of experience in document management and control, preferably in construction or consultancy.
• Experience with Electronic Document management systems.
• Knowledge of quality management and process improvement practices.

Responsibilities

• Responsible for facilitating documentation production and specifying document types.
• Creation, review, revision, and formatting of controlled documents.
• Preparation of training and induction materials.

Skills

Excellent communication skills

Documentation skills and strong focus on detail

Good verbal and written communications skills

Ability to work effectively on own initiative

Well-developed interpersonal skills

Flexibility and ability to multi-task

Education

Appropriate third level qualification

Tools

Aconex

MS Office Suite

Job description

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programmes covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across thereal estate,infrastructureandnatural resourcessectors worldwide.

Job Description

Our Infrastructure team are seeking experienced Document Controller to be responsible for the overall management of documentation in line with industry compliance standards while supporting the Project management team.

Key Responsibilities

• Responsible for facilitating documentation production (i.e technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
• Responsible for specifying document types and formats, and in producing and controlling their quality.
• Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text, diagrammatic and pictorial content for the intended users.
• Creation, review, revision and formatting of controlled documents and procedures.
• Control of management system content continuous improvement and revision cycles.
• Preparation of training and induction materials pertaining to the development and management of controlled documents.
• Induction, training and coaching of personnel in the preparation and management of controlled documents.
• Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
• Responsible for ad-hoc duties/projects when required.

· Excellent communication skills especially dealing with Stakeholders/clients.

Qualifications

• 5+ years of experience in document management and control – preferably in the construction/engineering/pharma/consultancy industry.
• Extensive knowledge and experience with Electronic Document management systems (Aconex or similar), MS office suite.
• Experience in monitoring various document control processes and assurance.
• Knowledge of quality management and process improvement practices, again preferable within the construction sector.

Skills

• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
• Documentation skills and strong focus on detail
• Good verbal and written communications skills including ability to present information in a clear and concise format
• Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
• Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
• Flexible and ability to multi-task

Qualifications

Formal Education Qualifications

• Appropriate third level qualification

Additional Information

What we offer you:

• Full time, permanent
• Competitive remuneration and attractive range of benefits
• Pension
• 23days Annual leave, 2 Company days & 1 volunteering day
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.

We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.

Please find out more about us atwww.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.