Document Controller

Job Description

Document Controller

Up to £35,000 p.a.

Buckinghamshire

A Document Controller helps to record and issue design information for commercial and industrial building projects. Responsible for submitting and tracking design information to and from their clients in a consistent and timely manner. Submission of O&M manuals and development of format for consistency across projects.

Responsibilities:

1. Upload and download construction information documentation (drawings, specifications, technical submittals, material samples…) to/from Construction Document Management Systems (CDMS) / Electronic Document Management Systems (EDMS) (ProCore, 4Projects, Aconex, BIM 360, Asite, Sharepoint…)
2. Produce and update consistent Excel Drawing lists for each project where drawings are produced.
3. Email and record drawings issued to clients for approval when CDMS is not being used.
4. Download weekly reports per project to be saved for auditing and record keeping.
5. Monitor for late receipt of approvals, and chase clients where necessary and/or notify the relevant Design Manager.
6. Ensure consistency of drawing naming and numbering across projects.
7. Maintain a consistent folder structure across projects and ensure consistency of drawings uploaded to the ProCore system.
8. Problem solve any Document Control issues as they arise.
9. Train staff to use various EDMS systems if needed.
10. Assist with the collation and arrangement of the submission of Operation & Maintenance (O&M) Manuals.
11. Manage and update the processes of both Document Control and O&M Collating/Issuing.

Skills required:

1. Experience with various EDMS software.
2. Previous experience using ProCore would be beneficial.
3. Strong problem-solving skills.
4. Experience in the use of 2D AutoCAD and Microsoft Office.
5. Organizational skills and ability to report to the Design Manager on progress of workload.
6. Excellent written and verbal communication skills.
7. Relationship-building skills.
8. Mentoring and training skills.