Document Control Assistant

Holt Recruitment; Three Rivers; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Control Assistant to join their dynamic team. In this pivotal role, you'll manage configuration documents and data systems, directly impacting project success across various departments. Your keen eye for detail and passion for process optimization will be essential as you collaborate with project teams and assist in enhancing documentation procedures. With a commitment to excellence and a supportive work environment, this opportunity offers significant potential for professional growth and the chance to contribute to innovative business processes. If you're ready to make a difference, this role is for you.

Benefits

Hybrid working arrangements

28 days annual leave

Lunchtime finishes on Fridays

Holiday purchasing scheme

Qualifications

• Experience in data/documentation with a keen eye for errors.
• Strong interest in technology and engineering design.
• Ability to analyze, summarize, and report on data.

Responsibilities

• Manage configuration documents and processes for project success.
• Collaborate with teams to generate configuration status reports.
• Support change requests and improve configuration management.

Skills

Attention to Detail

Data Management

Problem-Solving

Communication Skills

Analytical Skills

Process Optimization

Spreadsheet Proficiency

Technical Documentation

Education

GCSE Grade 6 or above in Maths and English

3 A-levels at grade C or above (or HNC/HND)

Tools

Epicor

SolidWorks PDM

Jira

Job description

We are excited to offer an opportunity for a Document Control Assistant to join a growing team.

If you're a detail-oriented professional with a passion for organization and process optimization, this role could be the perfect fit for you.

In this critical position, you'll play an essential role in managing configuration documents, processes, and data systems, contributing directly to the success of projects across multiple departments.

There is significant potential to shape and support the delivery of new business processes and systems as the company continues to grow.

Key Responsibilities:

Configuration Control & Documentation:

1. Ensure that engineering documents, design updates, and system configurations are tracked, recorded, and maintained according to industry standards and project specifications.
2. Provide support in coordinating and processing change requests and the associated change management activities.
3. Collaborate with project teams to generate internal configuration status reports for as-built production systems.
4. Assist with entering and managing data within the engineering parts database.
5. Work alongside the engineering team to help develop and improve efficient configuration management procedures.
6. Proofread and verify the accuracy of data, descriptions, and technical documents in terms of language and content.
7. Present data summaries at review meetings and assist in discussing configuration status.
8. Support general technical data processing and overall data management activities.

Skills & Experience:

Essential:

1. GCSE Grade 6 or above in Maths and English.
2. At least 3 A-levels at grade C or above (or an HNC/HND) in a relevant subject area.
3. Proven experience in working with data/documentation and a keen eye for identifying errors.
4. A strong interest in technology, engineering design, and development.
5. Experience working with spreadsheets and confidently manipulating data.
6. Familiarity with data entry and management.
7. Passion for improving and streamlining procedures for greater efficiency.
8. Strong ability to analyze, summarize, and report on data.

Desirable:

1. Previous experience working in configuration control.
2. Familiarity with configuration control tools, ERP, and PDM systems, particularly Epicor or SolidWorks PDM.
3. Experience developing and refining practical working procedures.
4. Experience using task management systems like Jira or similar.

Personal Attributes:

1. Strong presentation, communication, and problem-solving skills.
2. Demonstrates core company values: Teamwork, Integrity, Excellence, and Courage.
3. Highly organized with a methodical approach and attention to detail.
4. Ability to work independently when necessary, while also collaborating effectively with others.
5. Flexible, conscientious, and diligent attitude.
6. Excellent written and verbal communication skills.
7. Resilient and adaptable in response to changing priorities.

Work Life Balance:

1. 37.5-hour working week.
2. Lunchtime finishes on Fridays.
3. Hybrid/flexible working arrangements.
4. 28 days annual leave, plus Christmas closure.
5. Holiday purchasing scheme.