Document Control and Systems Coordinator

Dowds Group; Ballymena; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Document Control and Systems Coordinator to enhance project data management. This pivotal role involves analyzing project data, creating visualizations, and maintaining document control processes. You will manage user roles and permissions within Dalux and other systems, ensuring best practices are implemented. Your strong organizational skills and proficiency in MS Office, particularly Excel, will be essential in supporting project delivery teams. Join a forward-thinking company that values effective communication and teamwork, and make a significant impact on project success.

Benefits

Health Cashplan

Annual leave

Flexitime

Carpark

Qualifications

• Expertise in MS Office, especially Excel, for data interpretation.
• Strong organizational skills for managing project documentation.

Responsibilities

• Manage project data and document control processes effectively.
• Coordinate document control procedures and ensure compliance.

Skills

Organizational Skills

Teamwork

Initiative

Data Analysis

MS Office (Excel)

Tools

Dalux

Job description

Document Control and Systems Coordinator

Join to apply for the Document Control and Systems Coordinator role at Dowds Group.

The Document Control & Systems Coordinator provides essential system support to ensure efficient project data management. This role involves analyzing project data, creating visualizations for decision-making, and maintaining document control processes. Additionally, you will manage user roles, permissions, and project setups within Dalux and other digital systems. You will implement best practices, define metadata fields, and support users. Your expertise in MS Office, particularly Excel, and your ability to interpret data and communicate effectively will be crucial to your success.

Main Duties:

1. Project Support & Data Management: Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation. Maintain organised document archives, ensuring accessibility and compliance with company procedures. Provide analytical support to the project delivery team, ensuring smooth administration of projects. Analyze project data and create visual reports to support decision-making.
2. Document Control & Compliance: Coordinate document control procedures, including handling technical documents, drawings, and commercial correspondence. Input and maintain accurate document data in standard registers. Ensure the latest approved documents and drawings are distributed to the appropriate teams.
3. Systems Coordination: Manage user roles, permissions, project setup, and document control processes within Dalux and other digital systems. Set up communication channels, comment types, and metadata fields to facilitate design coordination and project information management.
4. Administrative & Office Support: Manage internal and external communications, including emails, phone calls, and correspondence. Perform administrative tasks such as ordering supplies, report creation, printing, and meeting coordination. Assist with office maintenance to ensure a well-organized work environment.

Skills: Strong organizational skills, teamwork, initiative.

Benefits: Health Cashplan, Annual leave, Flexitime, Carpark.