Document Control Administrator

JR United Kingdom; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global medical products company is seeking a Document Control and Administrator to ensure quality systems documentation aligns with EDMS procedures and oversee various administrative tasks. Candidates should have experience in quality management systems and strong attention to detail to facilitate efficient workflows and organizational operations.

Qualifications

• Experience with quality management systems, preferably ISO 13485.
• Strong IT skills, especially Microsoft Word.
• Experience managing large document repositories.

Responsibilities

• Ensure quality documents are aligned with EDMS procedures.
• Assist with document drafting and approval during procurement.
• Manage administrative operations and office policies review.

Skills

Attention to detail

Teamwork

Organizational skills

Time-management

Education

STEM-focused university degree or equivalent

Tools

Quality management systems

Microsoft Word

Trackwise

Job description

Job Title: Document Control and Administrator

Contract: Permanent

Location: Abingdon, Oxford

Job Description

We are seeking a Document Administrator to join a global medical products and technologies company focused on solutions for managing chronic conditions, including advanced wound care, ostomy care, continence care, and infusion care.

Job Summary

The role involves providing Quality Systems administrative support to facilitate the transition into the electronic document management system (EDMS). You will ensure quality documents and records are correctly formatted and support laboratory and business functions. This is a desk-based role requiring close collaboration with the laboratory team to ensure document accuracy, and interaction with quality, business, and project teams.

You will also oversee office administrative duties such as documentation drafting, shipping, purchasing supplies, maintaining inventories, and scanning lab books. Attention to detail and teamwork are essential.

Key Duties and Responsibilities

• Ensure quality documents are correctly formatted and aligned with EDMS procedures.
• Cross-check documents with existing quality documents.
• Assist with document drafting, review, and approval during equipment and software procurement.
• Coordinate with management and quality teams to link work instructions to SOPs.
• Manage day-to-day administrative operations in compliance with policies.
• Own purchasing of reagents, consumables, and equipment.
• Organize on-site leadership meetings, including accommodation, transport, and catering.
• Review and improve office policies, especially documentation and filing systems.

Experience Required

• STEM-focused university degree or equivalent (desirable).
• Experience with quality management systems, preferably ISO 13485.
• Experience with Trackwise is highly desired.
• Proficiency in managing large document repositories.
• Experience working with Regulatory, Validation, and QA teams is beneficial.
• Knowledge of User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
• Strong IT skills, especially Microsoft Word.
• Excellent organizational and time-management skills.
• Ability to prioritize and work under pressure.
• Strong attention to detail.
• Basic lab experience is a plus.
• Teamwork and collaboration skills.