Document control administration assistant

TN United Kingdom; Belfast; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

An established industry leader in Belfast is seeking a Document Control Administration Assistant to join their growing team. This role involves overseeing document control responsibilities and providing essential administrative support to technical staff. The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and the ability to manage tasks effectively. With a competitive salary and flexible working options, this position offers a fantastic opportunity for personal and professional growth within a dynamic environment.

Benefits

Attractive salary

Excellent annual leave

Flexible start and finish times

Health cash voucher plan

Training and development opportunities

Long service award scheme

Refer a friend scheme

Regular social activities

Flexible working options

Qualifications

• GCSEs in English and other subjects are essential.
• Experience in document control procedures is preferable.

Responsibilities

• Input and manage document data accurately.
• Assist with quality checks and audits of document databases.

Skills

Microsoft Office Suite

Oral and written communication skills

Analytical skills

Problem-solving initiative

Task prioritization

Education

4 GCSEs including English at Grade C or above

Job description

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Document Control Administration Assistant, Belfast

Client:

Location: Belfast, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Reference:

3b0278377651

Job Views:

11

Posted:

28.04.2025

Expiry Date:

12.06.2025

Job Description:

Your company

This company is based in Belfast and is an industry leader in its field. Operating in the private sector, it has experienced significant growth over the past decade. This role has arisen solely due to this growth.

Your role

In this role, you will report to the company's compliance manager and director. You will oversee administration and support document control responsibilities and business support tasks. Your main responsibilities will include:

• Inputting document data into registers, ensuring accuracy and currency
• Distributing approved documents and drawings to relevant stakeholders
• Assisting with quality checks and audits of document databases
• Managing file and control logs across various projects
• Providing administrative support to technical staff and business functions
• Assisting with report writing
• Supporting the preparation of technical submissions and tenders
• Mail distribution
• Occasional reception and front-of-house cover
• Coordinating and booking internal and external events, courses, etc.

What you'll need to succeed

• 4 GCSEs including English at Grade C or above
• Working knowledge of document control procedures (preferable but not essential)
• Previous experience in the construction industry (preferable but not essential)
• Proficient in Microsoft Office Suite
• Excellent oral and written communication skills
• Strong analytical skills
• Use of initiative in problem-solving
• Ability to prioritize tasks and manage projects with enthusiasm and drive

Client-focused

What you'll get in return

• Attractive salary - up to £29,000
• Excellent annual leave
• Flexible start and finish times
• Health cash voucher plan
• Training and development opportunities
• Long service award scheme
• Refer a friend scheme
• Regular social activities
• Flexible working options available - hybrid work considered