Document Co-Ordinator

Project People; Oxford; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading workforce solutions provider in the UK is seeking a meticulous Document Coordinator for a 3-month hybrid-working contract. The role requires strong IT skills and attention to detail in managing documentation integrity, accessibility, and compliance. Ideal candidates should have experience with Microsoft 365, SharePoint, and document management processes. This position is pivotal for maintaining the quality of documentation across platforms.

Qualifications

• Professional training in document management is preferred.
• Experience working within ISO9001 and ISO45001 certified environments is a plus.
• Background in construction or asset management with awareness of CDM regulations is beneficial.

Responsibilities

• Coordinate the update, review, approval, release, and archiving of documentation.
• Ensure all published documents meet standards for formatting and consistency.
• Organise and maintain document management systems for easy access.

Skills

Strong IT skills

Attention to detail

Organisational abilities

Education

Bachelor's degree in Business Administration, IT Systems, or related field

Tools

Microsoft 365

SharePoint

BIC Process Mapping software

Job description

Document Coordinator

Reading - Hybrid-working

3-month contract

At MBNL, our mission is clear: Managing the Mobile Infrastructure to Enable Digital Britain. As the UK's largest network-sharing joint venture, we are at the forefront of industry transformation, delivering innovative solutions that shape the future of connectivity.

Reporting to the Head of Quality Assurance and Operational Excellence, we're seeking a meticulous and proactive Document Coordinator to join our team. This role is pivotal in maintaining the integrity, accessibility, and compliance of our Management System documentation across internal and external platforms.

Responsibilities of the Document Coordinator include

• Coordinate the update, review, approval, release, and archiving of process and technical documentation within the MBNL Management System.
• Ensure all published documents meet MBNL standards for formatting, revision control, and content consistency.
• Organise and maintain our document management systems (internal and external) for structured and easy access.
• Collaborate with document owners, functional leads, and SMEs to triage and manage documentation lifecycle (e.g., maintain, archive, obsolete).
• Work closely with Document Controllers and service provider admins to implement disposition actions and track them to closure.
• Align metadata between internal and external DMS platforms to ensure lifecycle consistency.
• Drive improvements in external DMS functionality and design.
• Implement formal archiving processes for external documentation.
• Guide business users in accessing and navigating the external DMS.
• Maintain accurate records, logs, and registers to support audit trails and document retrieval.
• Support data entry and resolve document-related discrepancies.

The successful Document Coordinator will have

• Strong IT skills, especially within Microsoft 365 and SharePoint.
• Exceptional attention to detail and organisational abilities.
• Professional training in document management.

Nice-to-Have

• Bachelor's degree in Business Administration, IT Systems, or related field.
• Experience working within ISO9001 and ISO45001 certified environments.
• Background in construction or asset management with awareness of CDM regulations.
• Familiarity with BIC Process Mapping software.

To apply for the Document Coordinator please send your CV to (url removed)

Project People is acting as an Employment Business in relation to this vacancy.