Doctoral Training Programme Administrator

University of Glasgow; Glasgow; On-site; GBP 32,000 - 37,000; Full time

Job summary

The University of Glasgow seeks an Administrative Manager for Doctoral Training Programme awards. Responsibilities include student recruitment, financial management, and support for academic staff. Candidates must demonstrate excellent communication skills, strong numeracy, and relevant administrative experience, with a salary range of £32,332 to £36,024 annually.

Benefits

Flexible working

Commitment to staff development

Qualifications

• Demonstrated competencies through personal development or equivalent qualifications and experience.
• Relevant administrative experience in postgraduate education is essential.

Responsibilities

• Manage recruitment and financial oversight of Doctoral Training Programme awards.
• Coordinate student queries and oversee financial aid effectively.
• Develop administrative processes while collaborating with PIs and academics.

Skills

Excellent communication skills

Strong numeracy and financial management skills

Proficient IT skills

Excellent planning and organisational skills

Problem-solving and deadline management

Education

Competencies through personal development or equivalent qualifications

Relevant administrative experience in postgraduate education

Tools

MyCampus

Moodle

Microsoft Teams

Job description

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Client:

University of Glasgow

Location:

Glasgow, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

ec94000aaa87

Job Views:

4

Posted:

02.07.2025

Expiry Date:

16.08.2025

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Job Description:

Job Purpose

Provide efficient and effective administrative management and co-ordination of Doctoral Training Programme (DTP) Awards. This includes recruitment of students, financial management, acting as the point of contact for students and academic staff in partner universities, and co-ordination of lab rotations/projects where appropriate.

Main duties and responsibilities

1. Monitor DTP budgets to prevent overspend, review spending against available funding, and provide updates.
2. Produce budget reports with financial forecasts and spend profiles for PIs, grant holders, and funding bodies, ensuring expenditure complies with funder terms.
3. Lead student recruitment and selection processes, including advertising, managing applications, coordinating interviews, and recording outcomes.
4. Support PIs and academics in managing the programme, developing administrative processes, and contributing to course design.
5. Organise and clerking DTP committees, including drafting agendas, taking minutes, and following up actions.
6. Plan and deliver lab rotations, mini projects, training programmes, and events, evaluating feedback for improvements.
7. Act as the first point of contact for student queries, oversee financial aid, resolve student issues, and ensure access to university services.
8. Create and update programme handbooks and manage communication platforms like Moodle and Microsoft Teams.
9. Research and compile material for reports and documents.
10. Establish communication networks among students, PIs, and supervisors across partner institutions, maintaining DTP web pages and media.
11. Ensure compliance with university policies, regulations, and legislation.
12. Collaborate with DTP colleagues on recruitment, induction, events, and administration.
13. Perform other duties as assigned by the DTP Manager.

Knowledge, Qualifications, Skills and Experience

Essential

• A1: Demonstrated competencies through personal development or equivalent qualifications and experience.
• A2: Extensive knowledge of administrative systems development and implementation.

Desirable

• B1: Understanding of postgraduate research funding and environment issues.
• B2: Knowledge of relevant policies, legislation, and regulations.

Skills

• C1: Excellent communication skills.
• C2: Strong numeracy and financial management skills.
• C3: Proficient IT skills, including Mycampus, Moodle, Microsoft Teams.
• C4: Excellent planning and organisational skills, ability to work independently.
• C5: Proactive, multitasking, problem-solving, and deadline management.
• C6: Report and minute writing skills.
• C7: Analytical and problem-solving skills.
• C8: Interpersonal skills, tact, diplomacy, discretion.
• C9: Creative, proactive problem-solving and influencing skills.
• C10: Ability to manage multiple projects and priorities.

Desirable

• D1: Experience with MyCampus.
• D2: Experience with Agresso.
• D3: Experience with JeS.
• D4: Website management experience.

Experience

• E1: Relevant administrative experience in postgraduate education.
• E2: Experience servicing formal committees, minute-taking, and follow-up.
• E3: Providing advice on regulations and conduct.
• E4: Process management in complex organisations.

Desirable

• F1: Managing multi-partner grants.
• F2: Delivering research training activities.
• F3: Financial management experience.

Terms and Conditions

Salary Grade 6, £32,332 - £36,024 per year. Full-time, permanent. The university offers a welcoming culture, flexible working, and a commitment to staff development. Eligibility to work in the UK and visa requirements apply.