Divisions Event Administrator. Job in York Education & Training Jobs

GORDON YATES; York; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit membership Healthcare organisation is seeking a Divisions Event Administrator in York. This hybrid role involves providing vital administrative support for events, coordinating communications, and enhancing participant experiences. Ideal candidates will possess strong administrative skills and a proactive approach to teamwork.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Experience in administering and organising training courses and conferences.

Responsibilities

• Provide administrative support to event managers.
• Send event communications, including invitations and confirmations.
• Prepare event materials and provide onsite support.

Skills

Administrative skills

Interpersonal skills

Communication skills

Telephone manner

Tools

Content Management Systems (CMS)

Online event and streaming platforms

Job description

Divisions Event Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp- Perm Basis £25,590- 27,950- Hybrid - Based in York - YO10 5GA

WHO WILL YOU BE WORKING FOR?
Our client is an established non-profit membership Healthcare organisation.

WHAT WILL YOU BE DOING?
To provide administrative support to the Divisions' Event Managers and the Deputy Head of International, Devolved Nations and Divisions in all aspects of the work relating to events.

Undertake administrative processes for events as instructed by the event manager.

• 1. Undertake administrative processes for events as instructed by the event manager.
  2. Act as first point of contact for events
  3. Send event communications, including speaker invitations, reminders and confirmations
  4. Monitor email inboxes, responding to queries and updating records
  5. Process delegate and speaker registrations, payments and refunds using College database
  6. Produce and deliver promotional emails and other marketing materials
  7. Use college social media accounts to promote and publicise events
  8. Prepare event materials including badges, delegate packs, course materials and lists, as instructed by the event manager
  9. Attend in-person events to provide onsite support to delegates, speakers, organisers and committee members.
  10. Prepare reports from databases.
  11. Provide administrative support to committees and clinical organisers in relation to the event
  12. Create and update event webpages.

ABOUT YOU

• Excellent administrative skills and proven administration experience in a busy, customer-focused environment.
• Excellent interpersonal and communication skills.
• Enthusiastic and able to work as part of a team.
• Excellent telephone manner and an ability to manage a large volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web page content
• Experience of administering and organising training courses and conferences
• Experience using online event and streaming platforms

HOW DO I APPLY?
To apply for this role, please click on the 'Apply' button below.