Divisional Personal Assistant

Integrated Care System; Blackburn; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization is seeking a Divisional PA to provide comprehensive secretarial support for the Surgery and Anaesthetics division. The ideal candidate will have extensive NHS experience and strong organizational skills. Responsibilities include managing communications, taking minutes, and supporting senior managers. A proactive and motivated individual will thrive in this role. Salary ranges from £27,485 to £30,162 per annum pro rata.

Qualifications

• Extensive experience of working in the NHS or similar organisation.
• Experience communicating with internal and external contacts.
• Ability to take minutes and structure agendas.

Responsibilities

• Understand the role and objectives of the Directorate and Divisional Managers.
• Prioritize telephone calls, e-mails, and requests.
• Handle sensitive confidential information.

Skills

Minute taking

Multitasking

Organizational skills

IT skills (Outlook, Excel, Powerpoint)

Communication skills

Education

RSA II / ULCI - IV or equivalent

GCSE English - level 4 or above or equivalent

ECDL

Shorthand qualification

Job description

An exciting opportunity has arisen for a Divisional PA to join the Management Team in the division of Surgery and Anaesthetics. We are looking for fixed term cover for 12 months.

We are looking for an enthusiastic, motivated individual who has the ability to work independently and also as part of the wider team.

Main duties of the job

Experience as a PA would be advantageous given the demands of the role and a knowledge of Surgery would be beneficial. Minute taking experience is essential as is the ability to multitask. You will need to be organised with the ability to manage competing demands on a daily basis.

The role involves a wide range of administrative tasks, taking personal responsibility and initiative for assigned projects as required and providing a comprehensive secretarial service.

About us

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work.

Job responsibilities

You are expected to understand the role and objectives of the Directorate and Divisional Managers and assist them by filtering and prioritising telephone calls, e-mails, correspondence, and requests for meetings, etc., to ensure they are able to focus on strategic key issues.

The role involves handling highly contentious and very sensitive confidential information of a personal and political nature. The post holder is expected to work flexibly to support other Managers and Clinical Directors as required, in the absence of their PA.

Person Specification

Qualifications

• RSA II / ULCI - IV or equivalent
• GCSE English - level 4 or above or equivalent.
• ECDL
• Shorthand qualification

Experience

• Extensive experience of working in the NHS or similar organisation undertaking secretarial/administrative duties.
• Extensive experience of working with senior managers.
• Experience in a similar role with in depth knowledge of Business Administration systems and processes
• Experience of communicating with internal and external contacts, explaining processes and giving accurate information in response to enquiries.
• Ability to take minutes and structure agendas.
• Experience of delivering to targets and objectives.
• Understanding and experience in preparation of straightforward letters and minutes

Knowledge

• Proven, well developed IT skills to include knowledge of Outlook, Excel, Powerpoint and other relevant software.
• Knowledge of current NHS agenda and targets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearper annum pro rata