Distribution Associate - Various Shifts

Cpl Group; Armagh; On-site; GBP 31,000 - 42,000; Full time

Benefits offered by this job

34 days holiday per year

Job summary

ALMAC Group, in Craigavon, is seeking a Distribution Associate on a temporary, on-going contract. You will manage distribution clerical duties, prepare and review shipping documentation, and track shipments with couriers. The role requires accuracy and GMP-aligned practices within a busy office environment.

Shifts include day, evening, and night with respective premiums; 37.5 hours per week. Previous experience with archiving and computerised systems is essential.

Qualifications

• Experience in a busy office environment with archiving and filing.
• Experience using computerised systems.

Responsibilities

• Carry out distribution-related clerical duties and prepare shipping documentation.
• Review shipping docs for despatch accuracy and GMP compliance.
• Maintain and update distribution records and SOPs.
• Track shipments and liaise with couriers for timelines and POD.
• Generate invoices and country-specific shipping documents (CofO, EUR1, ATR-1).
• Conduct independent reviews of shipping documentation per SOPs and regulations.
• Coordinate with DC/Project contacts on follow-up actions for shipments.
• Liaise with couriers on quotations, timelines, and collections.
• File and archive distribution documentation after completion of shipments.
• Perform general admin tasks (photocopying, filing, archiving).

Skills

Office administration

Archiving

Filing

Computerised systems

Education

GCSEs including Maths & English

Tools

MS Office

Job description

CS CR Distribution Associate - ALMAC

CPL have partnered with ALMAC Group to recruit for a Distribution Associate to join their team on a temporary, on-going contract.

• Pay Rate - Day shift £15.86 p/h (Evening shift + 16.7% Shift premium Night shift +33.3% shift premium)
• Location – ALMAC Global Headquarters, Craigavon
• Benefits – 34 days holiday per annum
• Hours – 37.5 hours per week

Day shift: Monday to Friday - 08:00 - 16:00

Evening shift: Monday to Friday - 16:00 - 00:00

Night shift: Sunday to Thursday - 00:00 - 08:00

OVERALL, ROLE OBJECTIVE:

The post holder will be responsible for carrying out clerical duties relating to Distribution orders shipping from Craigavon or Dundalk facilities. Duties will include the generation or independent review of associated shipping documentation required for the effective control of material throughout the despatch and distribution process. This will extend to include the subsequent follow up actions with regards to tracking/tracing shipments following despatch. This role requires a degree of manual handling.

The post holder will ensure that the duties described are completed in a timely manner, with high levels of accuracy and in accordance with GMP.

JOB SPECIFIC RESPONSIBILITIES:

• 1. Undertake all assigned duties in accordance with GMP and as detailed in the relevant SOPs, reporting any deviation from procedure to the Distribution Supervisor and/or Distribution Team Leader.
• 2. Ensure that all Distribution activities are completed in accordance with approved documentation to support each distribution program.
• 3. Perform and maintain computer transactions in line with distribution and material control systems.
• 4. Prepare the associated shipping documentation required for Project and Ancillary shipments in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
• 5. Generate shipment invoices, e-Cert documents (CofO, EUR1, ATR-1 forms, etc.) and any other country specific documents/declarations (as applicable) for each shipment.
• 6. Perform independent reviews of associated shipping documentation required for each despatch in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
• 7. Track and trace outbound shipments with couriers following despatch to ensure they have been or will be delivered in time - highlighting known exceptions to the relevant DC and Project contact(s) for follow up.
• 8. Liaise with couriers with regard to arranging quotations, timelines, collections, onward shipping details and proof of delivery (POD).
• 9. Collate and file associated shipping documentation for each shipment ensuring that all necessary actions and tasks have been completed.
• 10. Carry out administrative duties such as photocopying, filing and archiving of distribution documentation.

ESSENTIAL REQUIREMENTS

EXPERIENCE:

Previous experience of working in a busy office environment, especially in relation to archiving and filing

Experience of using computerised systems

QUALIFICATIONS:

GCSE in five subject areas at Grade C or above including Maths and English (or equivalent)

Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will betterour relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.