Directors PA/HR Coordinator

ASK4 Ltd; Sheffield; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic and growing company as a Personal Assistant to the Executive Leadership Team. In this hybrid role based in Sheffield, you'll be instrumental in ensuring the smooth running of daily operations, coordinating meetings, and managing travel plans. Your organizational skills and ability to build strong relationships will be key as you support impactful projects and events. This role offers a unique opportunity to thrive in a collaborative environment that values inclusivity and personal growth. If you're passionate about providing excellent service and enjoy a fast-paced setting, this is the perfect opportunity for you.

Benefits

Bonus Scheme (profit share)

Birthday day off

Additional holidays for volunteering activities

Qualifications

• Previous experience as a Personal Assistant (PA), preferably in a similar industry.
• Highly organized and proactive with excellent attention to detail.

Responsibilities

• Manage diaries and inboxes for the CEO and ELT, ensuring smooth operations.
• Coordinate meetings and events, acting as a point of contact for stakeholders.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Customer Service

Event Planning

Job description

This is a permanent, full-time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

Are you a PA who takes pride in staying one step ahead to keep busy teams on track?

Do you naturally connect with people and enjoy working with colleagues across all levels of a business?

Are you fantastic at staying calm, organized, and one step ahead when things get busy?

Interested? Find out more about working for ASK4 here.

ASK4 is growing, expanding our services, and reaching new territories. We are looking for motivated and dedicated individuals to help us reach our ambitious goals. Thanks to new investment, we are recruiting to support the company’s growth and maintain the high level of service ASK4 is renowned for.

As the PA to our Executive Leadership Team (ELT), you will be at the center of a growing international business. You will be a trusted partner who keeps things moving, supporting key business priorities, planning company events, and ensuring the smooth running of day-to-day tasks like proactive diary and inbox management and organizing international travel. This role requires someone who thrives on building relationships while managing competing priorities and supporting the HR team on impactful projects.

What you’ll be doing:

• Proactively monitoring email inboxes and diaries for the CEO and wider ELT.
• Liaising with internal and external stakeholders to coordinate meetings, events, and team days.
• Booking and managing travel plans, both nationally and internationally.
• Acting as a point of contact between the ELT and stakeholders, including private equity investors.
• Ensuring the smooth running of board meetings, including preparing, collating, and distributing board packs, greeting guests, and supporting on the day.
• Planning events such as the two annual group Town Halls, social events, and off-site workshops for leaders.
• Owning our employee recognition scheme, “Living the Values.”
• Supporting onboarding of new colleagues through inductions, welcome packs, and induction plans.
• Completing HR administration tasks such as updating personal files, inputting data into the HRIS, answering queries in the HR inbox, and working on the HR task list.
• Supporting wellbeing initiatives like Pride Month, Mental Health Awareness Week, and charity days.

Our ideal candidate will:

• Have previous experience as a Personal Assistant (PA), preferably within a similar industry.
• Be highly organized and proactive.
• Build strong relationships across all levels of the business.
• Be passionate about providing excellent customer service.
• Have excellent attention to detail and work accurately under pressure.
• Manage conflicting priorities effectively.
• Have experience planning and managing large-scale business events.

This role is hybrid in Sheffield. Hours of work are 09:00 – 17:30, totaling 37.5 hours per week.

If you have questions about the role or your suitability, please email [e-mail].

At ASK4, we are proud to be an equal opportunities employer. We value an inclusive culture and do not discriminate. Our hiring decisions are based on talent and experience. If you would like this advert in other formats, please contact [e-mail] for assistance.

About ASK4

Our team delivers connectivity and technology solutions to hundreds of thousands of users in multi-tenant buildings across three sectors and in multiple languages in twelve countries.

We aim to empower people to live and work productively, fostering an environment where our team can do the same.

ASK4 Rewards

• Bonus Scheme (profit share)
• Birthday day off
• Additional holidays for volunteering activities

(Benefits may vary depending on employee location.)