Directors Executive Assistant

Listers; Metropolitan Borough of Solihull; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading motor retailer group in Solihull is seeking an Executive Assistant to provide administrative support to the Group Retail Operations Director. The role involves managing schedules, handling correspondence, and organizing meetings. The ideal candidate has prior experience and strong communication skills. Competitive salary up to £32,000 plus benefits.

Benefits

33 days holiday including bank holidays

Company pension scheme

Wellness programme

Staff discount on car servicing

In-house qualifications

Qualifications

• Previous experience in a similar role.
• Ability to remain calm and tactful under pressure.
• Excellent communication, time management, and interpersonal skills.
• Self-motivated with the ability to work independently.

Responsibilities

• Provide comprehensive administrative support to the Head of Finance & Sales Developments Managers.
• Manage diaries and organize training sessions.
• Prepare monthly reports and paperwork for meetings.

Skills

Excellent communication skills

Time management

Interpersonal skills

High attention to detail

Organizational skills

Tools

Word

Excel

Outlook

PowerPoint

Job description

Job Introduction

Group Retail Operations Directors Executive Assistant

We are currently recruiting for an Executive Assistant to provide administrative support to our Group Retail Operations Director.

The hours of work are flexible, but we are looking for somebody who can commit to 8:30am/9:00am to 4:30pm/5:00pm, Monday to Friday. This role will be based on-site in Shirley, Solihull, with some travel to our dealerships for meetings as required.

The basic salary is up to £32,000, with an OTE of up to £37,000 plus benefits.

This busy and varied role involves extensive diary management, handling correspondence, fielding calls, arranging travel and accommodation, managing confidential information, taking minutes, organizing meetings, and supporting ad-hoc administrative tasks.

Role and Responsibilities

• Provide comprehensive administrative support to the Head of Finance & Value-Added Products and Sales Developments Managers.
• Manage diaries, organize training sessions, and schedule appointments.
• Plan ahead to meet business deadlines and requirements.
• Coordinate and compile responses to unregulated complaints from manufacturers and finance providers.
• Handle confidential calls, inquiries, and requests internally and externally.
• Manage incoming emails, post, and correspondence.
• Organize and attend meetings, taking minutes as needed.
• Prepare monthly reports and paperwork for meetings and manufacturers.
• Perform additional administrative duties to support relevant managers.

About You

• Previous experience in a similar role.
• Ability to remain calm and tactful under pressure.
• Act with integrity and humility.
• Build strong working relationships across all levels.
• Self-motivated with the ability to work independently.
• Excellent communication, time management, and interpersonal skills.
• High attention to detail and organizational skills.
• Proficient in Word, Excel, Outlook, and PowerPoint.

What We Offer

• 33 days holiday including bank holidays
• Company pension scheme
• Wellness programme
• Sick pay
• Group life insurance
• Staff discount on car servicing
• Benefits discounts on retailers, restaurants, cinemas, and holidays
• Long service and loyalty incentives
• Staff referral scheme
• In-house, manufacturer, and professional qualifications
• Free/on-site parking
• Company events

Why Listers?

Founded in 1979, Listers Group is one of the largest privately and family-owned motor retailer groups in the UK. Our success is driven by our team of over two and a half thousand dedicated employees. We represent some of the world's most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk, and Yorkshire. We support our staff in all areas of the business and encourage career growth within the motor trade sector. Join us today or explore our Talent Bank for similar opportunities.

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