Directorate Administrator | Greater Manchester Mental Health NHS Foundation Trust

www.findapprenticeship.service.gov.uk - Jobboard; Little Hulton; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading mental health organization in Little Hulton seeks a Directorate Administrator to provide efficient administrative support for managers and clinicians. Responsibilities include managing diaries, organizing meetings and events, and maintaining confidentiality in handling reports and correspondence. The ideal candidate will demonstrate strong organizational skills and previous administrative experience. This role offers a unique opportunity to contribute to mental health services in a supportive environment.

Qualifications

• Previous experience in an administrative role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple diaries and schedules.

Responsibilities

• Provide comprehensive administration service to managers and clinicians.
• Organize appointments and meetings via electronic diaries.
• Prepare agendas, take minutes, and manage event logistics.

Job description

The Directorate Administrator will provide a full and comprehensive administration service for multiple managers / clinicians within the Senior Leadership Team, ensuring a well organised and effective service.

You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the service.

1. To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers / clinicians.
2. To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take/type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision.
3. Inputting of staff hours on the Health roster system in line with Payroll cut off dates.
4. To provide a personal and confidential service to all senior staff within the directorate, including the typing of reports, general correspondence, minutes, agendas etc. Please refer to the job description for more details.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the northwest of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go, you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills, and are encouraged to generate new ideas that improve care for our service users.

For more information on the job role, please refer to the attached job description and person specification.

Use of Artificial Intelligence (AI)

Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored, and if you have used AI to generate an application, you are required to declare this on your application form. Failure to do so may result in your application being withdrawn.

We want to highlight the importance of integrity and authenticity in your application form and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.

We are looking for you to demonstrate personal experiences of how you meet the essential criteria and as an NHS Employer, we value authenticity and honesty.

This advert closes on Friday 18 Jul 2025.