DIO-Planning Manager

Defence Infrastructure Organisation (DIO); Portsmouth; On-site; GBP 44,000 - 52,000; Full time

Job summary

Join a leading organization to support the Defence Infrastructure Organisation as a Planning Manager. In this role, you will manage and oversee strategic planning efforts across various infrastructure projects that are critical to UK Defence, leveraging expert knowledge to guide programme delivery and capacity management.

Benefits

Flexible working options

Learning and development tailored to your role

21% employer contribution to pension scheme

Qualifications

• Experience of planning and scheduling tools in a Portfolio, Programme or Project environment.
• Knowledge of P3M aspects including Governance and Requirements.
• Experience in infrastructure delivery is desirable.

Responsibilities

• Develop and maintain a portfolio 10-year plan.
• Monitor scheduling and capacity planning across the programme.
• Advise on programme approach to ensure resource requirements are met.

Skills

Planning and scheduling tools

Risk/Issue Management

Stakeholder Management

Governance

Education

Agile Project Management Foundation

PRINCE2 Practitioner

APM Project Management Fundamentals

Job description

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Kentigern House, Andover, HMNB Portsmouth, HMNB Devonport and HMNB Clyde, however other locations will be considered.

Job Summary

About DIO Major Programmes and Projects

Major Programme & Project Delivery (MPP) is accountable and responsible for the delivery of infrastructure capital projects (excluding Minor New Works) to support the Front Line Commands (FLCs) in the UK and overseas. MPP provides infrastructure project delivery and expert input to the early development of programmes and projects across the FLCs. MPP has adopted the principles of Portfolio, Programme and Project Management (P3M) and champions them across DIO. MPP also directs and advises DE&S on all infrastructure aspects of hybrid projects, including nuclear. MPP operates through a geographically dispersed organisation and is organised in 5 command facing infrastructure delivery areas and the Delivery Continuity Team supported by a Strategic MPP Portfolio Office (PfO). Each Delivery area is supported by a dedicated PMO that provides functional support and advice to delivery as well as reporting and MI to support decision making and risk mitigation.

About DIO MPP – Nuclear Infrastructure

As the MOD’s infrastructure expert DIO has a significant role to provide defence-wide, advice, guidance and delivery of strategic estates management, strategic asset management, disposals and acquisitions and major programme and project delivery as well as the management and leadership of the supply chain.

The continuous at sea deterrent is strategically critical output for UK Defence and the infrastructure that supports the current capability, and wider submarine operations, in preparation for future capability requires significant investment.

DIO Nuclear Directorate provides a mission aligned infrastructure service to the CASD, providing major capital programme delivery, estates and infrastructure services to our Front-Line Commands and Agencies. The directorate is responsible for the delivery of the existing demand, the development of the next demand and the planning of future demands alongside our Royal Navy, Submarine Delivery Agency and Defence Nuclear Organisation sponsors.

The portfolio of work comprises a number of complex estates and infrastructure projects including;

• The Clyde Infrastructure Programme; a £1.8B programme of work of new build facilities and refurbishment to support current and future operations on HMNB Clyde. The programme of work is part of Government Major Programmes & Projects and is considered a top 100 government programme.
• Programme Euston: a complex engineering and construction project to ensure readiness for the Submarine Flotilla’s newest addition, Dreadnought class submarines.
• Future Programme Development: to determine the future investment strategy to ensure the infrastructure across our estate meets the MOD’s nuclear infrastructure demand.
  
  

Job Description

The Planner operates as part of the Portfolio Management Office, for the Defence Infrastructure Organisation Nuclear Infrastructure Directorate, leading on development of future projects planning and in portfolio level planning.

In this role the Planner will be expected to provide SME input at Programme and Project delivery level including actively supporting and driving the Portfolio management office and project delivery teams on the mitigations and opportunity realisation activities. The post includes an assurance role and some audit.

Produce all outputs of the schedule and capacity planning management

• Responsible for developing and maintaining the portfolio 10 year plan.
• Responsibility for capacity planning services across the portfolio
• Apply expert knowledge of the future pipeline of work to inform decision making
• Engage with relevant base authorities to understand interdependencies across the estates and customers
• Produce and help with developing the programme schedules to capture the capacity planning outputs
• Support a capacity planning approach confirming resource needs, liaising with Strategic Management Workforce Planning Lead on a regular basis.
• Action ad-hoc capacity planning requests from delivery teams.
• Collate, aggregate and report against dependency issues and escalations
  
  

Ongoing monitoring and assurance of scheduling and capacity planning across the programme

• Implement Planning management standards
• Ensure quality review activities and associated time have been allocated realistically
• Define and manage time-recording processes; use systems/tools to capture actual progress data
• Provide a view of resource commitments that will impact the ability of the portfolio to deliver
• Provide a resource capacity tracking service across the Programmes of Work
• Link into the nuclear infrastructure and Defence Nuclear Enterprise governance to ensure risks and issues on resource capacity are captured
  
  

Advise on the Programme approach to scheduling and capacity planning, including provision of a portfolio pipeline and resourced schedule

• Promote a proactive capacity management approach, involving programme/project resource reviews, ongoing capacity and capability reviews, evolving demands (CIDP) and change management
• Capture and maintain benchmark resource capacity requirements of the programmes
• Create and deliver a portfolio level projects and programmes plan
• In consultation with resource owners, decide on the best source and service for the required planning activities and outputs, depending on the long-term requirement for a particular capability and its likely availability
• Ensure all product-based plans include activities, time and resource estimates for risk
• Assist with forecasting future resource needs, based on programme/project plans, close liaison with the relevant delivery leads and the Resource, Recruitment and Training Manager
• Advise senior stakeholders on the best ways in which the schedule can prioritise programmes and projects, particularly those flagged as high risk or with registered issues
  
  

This position is advertised at 37 hours per week.

The Planner operates as part of the Portfolio Management Office, for the Defence Infrastructure Organisation Nuclear Infrastructure Directorate, leading on development of future projects planning and in portfolio level planning.

In this role the Planner will be expected to provide SME input at Programme and Project delivery level including actively supporting and driving the Portfolio management office and project delivery teams on the mitigations and opportunity realisation activities. The post includes an assurance role and some audit.

Produce all outputs of the schedule and capacity planning management

• Responsible for developing and maintaining the portfolio 10 year plan.
• Responsibility for capacity planning services across the portfolio
• Apply expert knowledge of the future pipeline of work to inform decision making
• Engage with relevant base authorities to understand interdependencies across the estates and customers
• Produce and help with developing the programme schedules to capture the capacity planning outputs
• Support a capacity planning approach confirming resource needs, liaising with Strategic Management Workforce Planning Lead on a regular basis.
• Action ad-hoc capacity planning requests from delivery teams.
• Collate, aggregate and report against dependency issues and escalations
  
  

Ongoing monitoring and assurance of scheduling and capacity planning across the programme

• Implement Planning management standards
• Ensure quality review activities and associated time have been allocated realistically
• Define and manage time-recording processes; use systems/tools to capture actual progress data
• Provide a view of resource commitments that will impact the ability of the portfolio to deliver
• Provide a resource capacity tracking service across the Programmes of Work
• Link into the nuclear infrastructure and Defence Nuclear Enterprise governance to ensure risks and issues on resource capacity are captured
  
  

Advise on the Programme approach to scheduling and capacity planning, including provision of a portfolio pipeline and resourced schedule

• Promote a proactive capacity management approach, involving programme/project resource reviews, ongoing capacity and capability reviews, evolving demands (CIDP) and change management
• Capture and maintain benchmark resource capacity requirements of the programmes
• Create and deliver a portfolio level projects and programmes plan
• In consultation with resource owners, decide on the best source and service for the required planning activities and outputs, depending on the long-term requirement for a particular capability and its likely availability
• Ensure all product-based plans include activities, time and resource estimates for risk
• Assist with forecasting future resource needs, based on programme/project plans, close liaison with the relevant delivery leads and the Resource, Recruitment and Training Manager
• Advise senior stakeholders on the best ways in which the schedule can prioritise programmes and projects, particularly those flagged as high risk or with registered issues
  
  

This position is advertised at 37 hours per week.

Person specification

Essential:

Experience of planning and scheduling tools and the implementation and use of them in a Portfolio, Programme or Project environment.

Awareness and knowledge of most other aspects of P3M e.g. Risk/Issue/Opportunity Management, Stakeholder Management, Benefit Management, Governance, Requirements etc

Desirable:

Experience in infrastructure Portfolio, Programme and Project assurance

Experience of working in the Ministry of Defence and/or other Government Departments or Public Sector organisations

Experience of infrastructure delivery

Agile Project Management Foundation

PRINCE2 Practitioner

Agile Project Management Practitioner

APM Project Management Fundamentals

APM Project Management Qualification

APMG International Project Planning and Control Foundation

PRINCE2 Foundation

PMI Certificate in Associate Project Management

Or equivalent

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Managing a Quality Service
• Seeing the Big Picture
  
  

Technical skills

We'll assess you against these technical skills during the selection process:

• Project Planning
• Project performance and Controls
  
  

Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.

Sift Stage

Candidates will be required to complete an online CV template to include job history and previous experiences and skills. Please also include any relevant responsibilities and achievements.

Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 500 words, providing details relevant to the essential and desirable experience in the job advert.

The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.

Feedback will only be provided if you selected for an interview.

Interview Stage

At interview, you will be assessed against the following Success Profiles Behaviours:

• Leadership
• Seeing the Big Picture
• Managing a quality service
  
  

You will also be assessed against the following technical competencies:

• Project Planning
• Project Performance and Controls
  
  

6.7775_IPA_Project Delivery Capability Framework 2021 Refresh sample pages

Further Information

Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.

You will also be expected to achieve Security Check clearance for this role

It is anticipated the sift for this role will take place w/c 30th June and interviews w/c 14th July, however this may change.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Joe Timmons
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Defense and Space Manufacturing

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