Digital Events Production Executive

The William Reed Group; Gatwick; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A global media company is seeking a Digital Events Production Executive to coordinate administrative tasks and support digital events. The role involves liaising with internal teams and managing digital assets for webinars. Strong organizational skills and previous administrative experience in a busy environment are essential. The position offers hybrid working options, and various company benefits including additional leave days for personal celebrations and volunteer work.

Benefits

25 days annual leave plus bank holidays

Cultural celebration day or birthday leave

Volunteer day for charity

Hybrid working opportunities

Contributory Pension

Life Assurance Scheme

Enhanced family-friendly leave pay

Wellbeing benefits

Cycle to Work Scheme

Electric Car Scheme

Qualifications

• Previous experience in an administrative role within a complex work environment.
• Ability to manage multiple projects and work to strict deadlines.
• Flexible and proactive with excellent teamwork and communication skills.

Responsibilities

• Coordinate daily administrative tasks for the Digital Events team.
• Assist with planning and executing digital events.
• Act as a point of contact for internal teams and external partners.

Skills

Time management

Attention to detail

Communication skills

Teamwork

Organizational skills

Tools

Monday.com

Trello

Job description

We are a global media group delivering exceptional content through events, digital, data & insight.

From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.

We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.

Position

Position: Full time – permanent

Location: Gatwick / Hybrid

Do you excel in a fast-paced environment which utilises your administrative, organisation, and collaboration skills? Are you passionate about digital tools and eager to support in delivering impactful webinars while working with creative and production teams?

We are looking for a Digital Events Production Executive to support the Digital Events team with the smooth delivery of webinars and the associated digital campaigns across all William Reed brands. Working closely with the Head of Digital Event Development, Heads of Production and Video and the Webinar Producers, the Digital Events Production Executive will play a pivotal role in providing essential administrative and operational support, including managing digital asset workflows, maintaining documentation, and supporting both internal and external stakeholders to deliver high-quality digital events.

What you’ll be doing:

• Administrative Support: Coordinating and managing the daily administrative tasks for the Digital Events team, including as and when necessary, scheduling meetings, preparing agendas, taking minutes, and following up on action items
• Event Logistics: Assisting with the logistical planning and execution of digital events, including support in managing event calendars and with webinar bookings mailbox coordination
• Client and Stakeholder Liaison: Acting as a point of contact for internal teams (sales, marketing, editorial) and external partners (clients, speakers, sponsors), ensuring timely and accurate communication
• Digital Asset Management: Overseeing the collection, verification, and organisation of all digital assets and materials required for webinars, ensuring they meet specifications and are delivered on time
• Database and Documentation: Maintaining and updating databases of clients, speakers, and event participants, and organising and updating how-to guides, specifications, and guideline documentation to support internal and external communication
• Reporting and Quality Assurance: Compiling and distributing regular reports on lead extracts as and when needed, as well as reviewing digital assets for quality and compliance with brand guidelines
• Process Improvement: Identifying opportunities to streamline administrative processes and contributing to the development of best practice guides and training materials
• Campaign Tracking: Monitoring the progress of multiple webinar campaigns, ensuring deadlines are met and stakeholders are kept informed
• Team Collaboration: Participating in regular team meetings, contributing ideas for improving digital event delivery, and supporting colleagues as needed

Requirements

What you’ll need:

• Previous experience of working successfully in an administration role in a busy and complex work environment
• Excellent time management and organisation skills, with the ability to manage multiple projects and priorities effectively and work to strict deadlines
• Fantastic accuracy skills and attention to detail, with an aptitude for processes and dealing with data
• Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal, to collaborate confidently across internal teams and with external stakeholders
• A flexible and adaptable approach with the ability to use own initiative and work independently, but also recognise when to seek guidance
• A passion for exploration and learning of new digital tools and technologies
• Experience using online project management tools such as Monday .com or Trello is desirable, but not essential
• Flexibility in working hours to align with international stakeholders or events

Other information

Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme