Diary Manager to the Chief Secretary to the Treasury

HM Treasury; London; On-site; GBP 28,000 - 35,000; Full time

Job summary

HM Treasury is seeking a Chief Secretary’s Diary Manager to work at the heart of government. You will manage the Chief Secretary’s diary, leading all aspects of scheduling and logistics while contributing to a team-focused environment. This role provides a unique opportunity to engage with high-profile issues and collaborate with Ministers.

Benefits

Generous parental and adoption leave package

Civil Service Pension with attractive benefits

25 days annual leave (rising to 30 after 5 years)

Flexible working patterns (part-time, job-share)

Access to retail discounts and cashback

Qualifications

• Ability to take effective judgements to provide excellent service.
• Capable of forming effective partnerships across diverse backgrounds.
• Adept at prioritizing tasks and adapting to meet tight deadlines.

Responsibilities

• Lead all aspects of the Chief Secretary’s diary, arranging meetings effectively.
• Process incoming invitations and advise the minister accordingly.
• Coordinate logistical arrangements for meetings and visits.

Skills

Managing a quality service

Working together

Delivering at pace

Job description

This post can be based in London (1 Horse Guards Road) or Darlington (Feethams House).

Job Summary

HM Treasury

If you’re interested in making a difference to people’s lives, the Treasury can offer you an exciting opportunity to influence decision making that affects the whole of the UK. Working at the heart of government, we collaborate across government to promote responsible public spending and drive strong and sustainable economic growth.

Our work ranges from protecting customers through the regulation of the financial sector, helping to reduce carbon emissions and creating a greener economy, to promoting British trade around the world and supporting people across the country on jobs, growth and more.

We are part of the Darlington Economic Campus, a pioneering new cross-government hub which brings people together to play an active role in the most important issues of the day whilst working closer to the communities we serve. The campus provides the opportunity for people from all over the UK to help shape the future of the country, and our flexible working practices ensure you can collaborate effectively with our partners. It’s central government, made more accessible to you!

Job Description

About the Group

The Ministerial and Communications Group sits at the heart of the Treasury. If you are interested in the inner workings of the Government, meeting Ministers, Senior Officials and liaising with the Press then this could be the place for you! We are a friendly and inclusive Group working on some of the most exciting issues of the day, bringing together work from across the rest of the department and engaging closely with partners across Whitehall and beyond.

We provide support to Ministers, through Ministerial offices. We act as Treasury's external face, through the Press Office and Communications team. We are responsible for managing the department, through our support for the Permanent Secretary, the Second Permanent Secretaries, the Treasury Board, and the Executive Management Board (EMB), and our ownership of Treasury governance structures. The Group is led by the Permanent Secretary.

About The Team

This role sits in a small, fast-paced team which offers the chance to work in the centre of government and help deliver Treasury policy across broad and complex portfolios. It is an excellent opportunity for an ambitious candidate including looking to progress, or kick start, a successful career in the Civil Service.

The Chief Secretary’s Private Office is the key link between the Chief Secretary and the Department, providing them with full policy and administrative support. We are a 7-person team, and work closely with other Ministerial offices, Special Advisers, press office and policy teams; the office is at the centre of a wide range of Treasury decisions, particularly in public spending. While there can be exceptionally busy periods, we are a friendly and supportive office.

The Chief Secretary to the Treasury (CST) is responsible for public expenditure including spending reviews and strategic planning; in-year spending controls; and driving efficiency and value for money.

About The Job

This is stretching and exciting opportunity to work at the heart of government, driving forward ministerial priorities and engaging with high-profile issues. The MinComm Group offers a unique chance to work closely with Ministers, and better understand the role of Parliament and the media in policy making and presentation.

As the Chief Secretary’s Diary Manager you will gain first-hand experience of core Government processes, including during high-profile fiscal events. You will enjoy a great deal of autonomy and benefit from opportunities to apply your judgment. You will contribute to an office ethos which focuses on well-being and development, at both a personal and team level.

Key Accountabilities For This Role Include:

• Leading all aspects of the Chief Secretary’s diary, including arranging meetings on behalf of the Chief Secretary and ensuring they balance their ministerial, parliamentary, and personal priorities. Working with Treasury officials, private offices across government, MP’s offices, and external organisations;
• Processing all incoming invitations (for meetings, speeches, receptions etc.) and advise the minister accordingly;
• Co-ordinating and handling all logistical arrangements for meetings and ministerial visits to ensure they run efficiently, including commissioning briefing and agreeing travel arrangements where appropriate;
• Record management and contributing to the wider running of the office, including electronic filing, so that requests under the Freedom of Information (FOI) Act can be met, and coordinating ministerial transparency and FOI returns.
• Supporting the private secretaries in the day-to-day running of the office, including meeting and greeting visitors from reception.
  
  

Candidate Drop-In Session

We will be running a candidate drop-in session to give you greater insight about the role as well as the chance to learn more about HM Treasury and the recruitment process. If you would like to join us, then use the appropriate link below to join the call at the right time.

12:00-12:30 on Friday 16 July – Join using Microsoft Teams link (Join the meeting now) or Meeting ID (396 485 605 406 6) and Passcode (yA9PA9rD)

If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact Jessica Morris ([e-mail]).

Key Accountabilities For This Role Include:

• Leading all aspects of the Chief Secretary’s diary, including arranging meetings on behalf of the Chief Secretary and ensuring they balance their ministerial, parliamentary, and personal priorities. Working with Treasury officials, private offices across government, MP’s offices, and external organisations;
• Processing all incoming invitations (for meetings, speeches, receptions etc.) and advise the minister accordingly;
• Co-ordinating and handling all logistical arrangements for meetings and ministerial visits to ensure they run efficiently, including commissioning briefing and agreeing travel arrangements where appropriate;
• Record management and contributing to the wider running of the office, including electronic filing, so that requests under the Freedom of Information (FOI) Act can be met, and coordinating ministerial transparency and FOI returns.
• Supporting the private secretaries in the day-to-day running of the office, including meeting and greeting visitors from reception.
  
  

Candidate Drop-In Session

We will be running a candidate drop-in session to give you greater insight about the role as well as the chance to learn more about HM Treasury and the recruitment process. If you would like to join us, then use the appropriate link below to join the call at the right time.

12:00-12:30 on Friday 16 July – Join using Microsoft Teams link (Join the meeting now) or Meeting ID (396 485 605 406 6) and Passcode (yA9PA9rD)

If you would like to speak to the hiring manager informally prior to the closing date for applications to find out more about the job, please contact Jessica Morris ([e-mail]).

Person specification

We are looking for the below behaviours and we will ask you to demonstrate these in your application form. Please review the Candidate FAQ document that is attached to the advert for guidance on how to complete your application form.

• Managing a quality service: Ability to take effective judgements which enable you to deliver an excellent, proactive service in a fast-paced environment.
• Working together: Ability to form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
• Delivering at pace: Ability to prioritise and adapt quickly to meet tight deadlines in a busy environment.
  
  

The lead criterion is: Managing a Quality Service.

If we receive large volumes of applications, we will conduct an initial sift on the lead criterion only.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Working Together
• Delivering at Pace
  
  

Alongside your salary of £28,260, HM Treasury contributes £8,186 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days’ annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant)
• Flexible working patterns (part-time, job-share, condensed hours)
• Generous parental and adoption leave package.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 28%
• Onsite restaurant and coffee bar. The London office also offers a gym, showers and prayer room
• Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving
• Access to a retail discounts and cashback site
• A Rental Deposit Advance Scheme to help meet the total costs of deposits for privately rented homes
• A range of active staff networks, based around interests and diversity
  
  

Flexible Working Arrangements

HM Treasury views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they can enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including; part-time, compressed hours and job sharing. Additionally, we operate flexitime systems, allowing employees the flexibility to adjust their working patterns throughout the week which is subject to operational needs and line management approval.

At HM Treasury we have an incredibly broad remit; our work touches every citizen of the country. So, it’s important our employees come from the widest possible range of backgrounds, bringing us the widest possible range of perspectives and ways of thinking. We are committed to ensuring that all staff can realise their potential and achieve a healthy work-life balance.

HM Treasury operates an office based working approach across all Treasury sites - Darlington, London, and Norwich, and along with the rest of the Civil Service, has an expectation of a minimum of 60% attendance in the office, along with working remotely. This blended working approach allows you to work collaboratively, meet stakeholders face to face, support others and promotes a healthy work life balance (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. All our offices have been recently modernised and designed to collaborate and connect with colleagues as well as desk and quiet space to allow a range of ways to work.

The office working expectation is linked to the location of the role. If you apply to a post in a single location, then you will not be able to meet this expectation at any of our other sites or move your role to another location.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Recruitment Timeline

• Closing date: 17th July 2025
• Shortlisting: From 18th July 2025
• Interviews: w/c 21st / 28th July 2025
  
  

This timeline is indicative and may be subject to change. We will inform you if there is a substantial change to the recruitment timeline.

If your contact details change at any time during the selection process, please ensure you update your Civil Service Jobs Profile.

Please note that only applications submitted through Civil Service Jobs will be accepted.

Reserve Lists

You will be placed on a reserve list if your application is successful, but we cannot offer you a post immediately. Where more than one location has been advertised, candidates will be approached for roles in merit order according to the first preferred location stated on your application form.

Please note that a place on the reserve list does not guarantee an offer. We would still encourage you to apply for other HM Treasury opportunities that you are interested in. If you are offered a role in your first preferred location and you decline the offer or you are unable to take up the post within a reasonable timeframe, you will be removed from the reserve list, other than in exceptional circumstances.

Those on the reserve list may also be approached for similar roles at a lower grade. If you are offered a role at a lower grade and choose to decline, you can remain on the reserve list.

Eligibility Statement

A candidate is not eligible to apply for a role in the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Checks will be performed as part of pre-employment checks in line with this. Please refer to the Candidate FAQ document attached to the advert for more information.

Everyone working with government assets must complete Baseline Personnel Security Standard (BPSS) checks. Additionally, individuals appointed to the Treasury group will be subject to National Security Vetting. The level of security vetting required for this role is Counter Terrorist Check (CTC)

To allow for meaningful checks to be carried out, applicants will need to have lived in the UK for at least 3 out of the past 5 years. In exceptional circumstances, for example if you have been working abroad on a government posting, a lack of residency would not be a bar to security clearance however the Department will need to consider eligibility on a case-by-case basis once the advert closing date has passed.

Please read the Vetting Charter for information on what to expect during the vetting process and what will be expected from you. Many areas of your life may be explored during your vetting journey, and it is important that every individual, regardless of their background and experiences, should feel comfortable going through this personal process, whilst having confidence that it is fair, proportionate, and inclusive.

These short videos address common concerns and preconceptions which applicants may have about national security vetting. If you have questions relating to security clearances, please contact [e-mail]

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Jessica Morris
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Complaints Process: Our recruitment process is underpinned by the principle of appointment based on fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact HMT by email at: [e-mail]. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.