Diary Manager - Fixed Term 12 Months - North Essex - East of England (Ref: 5287)

This position can be based at NMS National Probation Service Mid Essex Gemini Centre, CM2 0YN, NMS Portal House, CO2 7BA and NPS 4 Mitre Buildings Harlow, CM20 1DR.

Job Summary

Please refer to Job Description.

Job Description

The role is to provide secretarial and administrative support to the Deputy Director or Head of Operational Function by acting as the primary point of contact and assisting in the management of the day to day running of the division, function or cluster through the key tasks of diary coordination, compilation of correspondence and documents and the organisations of meetings and other engagements.

The job holder will be required to carry out the following responsibilities, activities and duties:

1. Manage Deputy Director or Head of Operational Function’s Diary
2. Supporting the Deputy Director or Head of Operational Function in meeting business requirements by supporting them to resolve conflicting demands in planning schedules
3. Efficient maintenance of the Deputy Director or Head of Operational Function’s diary ensuring that time management is optimised
4. Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
5. Acting as a screening point for the Deputy Director or Head of Operational Function’s telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
6. Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
7. Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
8. Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
9. Taking minutes at senior management meetings and distributing to relevant parties.

Person Specification

Qualifications

• GCSE C or above / equivalent in a relevant subject (or appropriate practical experience)
• IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Delivering at Pace
• Making Effective Decisions
• Changing and Improving

Technical Skills

We'll assess you against these technical skills during the selection process:

• Please provide proof of - GCSE C or above / equivalent in a relevant subject (or appropriate practical experience) & - IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint
• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Selection Process Details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Experience and Technical skills.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard checks.

Nationality Requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found.

Contact Point for Applicants

Job Contact

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5358

Recruitment Team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints