Dermatology Support Secretary

Integrated Care System; Wales; On-site; GBP 25,000 - 27,000; Full time

Job summary

A healthcare organisation in Wales is seeking a Support Medical Secretary to provide administrative support within the Dermatology department. The successful candidate will type clinic letters, manage medical records, and support the medical secretary team. Strong attention to detail and proficiency in Microsoft Office are essential. This role offers a salary between £25,313 to £26,999 per annum, pro rata, with opportunities for professional development.

Qualifications

• Advanced keyboard skills and audio typing/word processing qualifications.
• Good standard of education and knowledge of medical terminology.
• Experience in a busy office environment, preferably within the NHS.

Responsibilities

• Provide administrative support to the medical secretary team.
• Type/format clinic letters and reports accurately.
• Communicate professionally with staff at all levels.

Skills

Attention to detail

Communication skills

Interpersonal skills

Organizational skills

Flexible and adaptable

Education

NVQ Business Administration L3 or equivalent experience

RSA /OCR level 2 or equivalent experience

NVQ Customer Service L3

AMSPAR - City & Guilds L3

Tools

Microsoft Office

Job description

Applications are invited for a Support Medical Secretary within the Dermatology departmentThe post holder will provide an efficient administration service to support the medical secretary team.

The role will involve working closely with administrative, other secretarial, nursing and medical colleagues to providing a comprehensive secretarial support service. The post holder will be required to undertake audio typing of clinical letters, discharge summaries and other annotation and medical records handling, filing and other administrative tasks.You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.Previous medical administration experience would be advantageous, but is not essential. Experience of working in a busy office environment is desirable.

Main duties of the job

The main duties of role will involve typing/formatting clinic letters and reports from dictated materials, promptly and efficiently, ensuring accuracy.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

It is essential that candidates have advanced keyboard skills and audio typing/word processing qualifications, with a working knowledge of Microsoft Office packages. Candidates should also have a good standard of education, excellent communication skills and a knowledge of medical terminology

The post holder will also be required to be part of the wider admin team and assist with the general administrative support to the service as required.

Person Specification

Knowledge

• Evidence of Continual Personal development
• Ability to deal with sensitive information
• Knowledge of NHS Organisations. Medical terminology

Skills

• Knowledge of a range of administrative processes
• Experience of working in a busy office environment.
• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Excellent organisational skills
• Flexible and adaptable to changing service demands.
• Experience of working within the NHS.

Qualification

• NVQ Business Administration L3 or equivalent experience
• RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
• NVQ Customer Service L3
• AMSPAR - City & Guilds L3

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,313 to £26,999 a yearper annum pro rata