Deputy Systems, Reporting and Subsidiary Accountant
North Tees and Hartlepool NHS Foundation Trust
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Job summary
North Tees and Hartlepool NHS Foundation Trust is seeking a finance systems professional to support the Systems, Reporting and Subsidiary Accountant. You will assist in maintaining ledger data, ensure accurate monthly postings to the General Ledger and deliver system training across the Trust.
The post holder will lead on VAT returns, month-end reconciliations, and supporting annual subsidiary accounts while providing timely, high-quality management information for senior management and Boards.
Qualifications
- Part qualified CCAB, CIMA or equivalent qualification.
- AAT qualification or equivalent.
- Experience of working in a complex finance department.
- Knowledge of NHS financial regimes and reporting requirements.
Responsibilities
- Pull together Group VAT returns for Head of Financial Services review and submit to HMRC.
- Review control accounts monthly and clear reconciling items.
- Input and maintain monthly payroll feeder file for timely close.
- Maintain authorised signatory list and procurement user access per SFIs.
- Produce annual subsidiary accounts and supporting working papers.
- Support development of financial management information and reporting to Boards.
Skills
Education
Tools
Job description
The post holder will support the Systems, Reporting and Subsidiary Accountant in keeping up to date with system opportunities and networking with the wider NHS in order to ensure that the Trust is utilising the latest technology and optimising the resources and outputs from the department
They will support in ensuring the General Ledger and associated financial systems are designed and developed in order to improve the level of service (quality, relevance, accuracy and timeliness of information) and increase efficiency to allow Financial Management to better support operational managers
They will support in ensuring that all finance systems are effectively maintained and developed, through the efficient management, formulation and implementation of coherent system policies. They will maintain clear and understandable documentation regarding system design, set-up, configuration and access and to ensure that this is maintained and up to date on an ongoing basis
They will be responsible for ledger maintenance and the finance master data spreadsheet, ensuring that Senior Management are able to review and analyse the full financial position on the premise that all coding and mapping is fully understood and correctly accounted for
They will provide the first point of contact for all financial system users with technical and system problems
They will close the accounts receivable application monthly, ensuring that the process is completed successfully and all relevant postings are taken to the general ledger
They will deliver financial systems training to both finance and non-finance managers across the Trust at all levels of seniority, ensuring it is fit for purpose and addresses the needs of the organisation
The post-holder will support in periodically reviewing departmental processes and procedures to ensure optimum efficiency from technology
They will play a key part in developing the departments intranet site, providing useful and easy to access information for service users, ensuring that all information is regularly reviewed and updated. They will liaise with financial management to understand feedback from service users to continuously improve the site to ensure departmental reputation is improved and maintained
They will support the department by working with our system provider to ensure that we are utilising the system to its full potential
The post holder will support the Systems, Reporting and Subsidiary Accountant in the completion of monthly statutory returns accurately and to deadline
The post holder will support with all internal reporting requirements to the Board and other Committees and Groups. They will support in developing and improving these reports and ensuring that the position of the Group is accurately and clearly conveyed via a professional and high standard reporting suite
The post holder will be responsible for creating and circulating the department's annual reporting timetable, ensuring external deadlines are achievable and they will monitor compliance to this timetable
They will support the completion of the NHSE final accounts return to deadline, ensuring that all information is accurate
The post holder will be responsible for producing specific reports and working papers to satisfy both internal and external audit requests, ensuring that the integrity and reputation of the Trust is upheld
Report to the Systems, Reporting and Subsidiary Accountant, ensuring that they are kept up to date with developments and advise on corrective courses of action
The post holder will support in the Trust's business planning return to external deadlines
The post holder will also be responsible for collating, reviewing and producing the monthly forecasting template for the Systems, Reporting and Subsidiary Accountant to deadline to support year end planning and inform Senior Management of any risks in the financial position for the year
The post-holder will support in the production of the cash flow forecast on a monthly basis
To ensure the provision of accurate and timely financial management information and monitoring reports to the subsidiary management teams
To attend regular meetings with subsidiary management teams to support the Systems, Reporting and Subsidiary Accountant
Support the subsidiary management teams to agree and set the annual budgets for the income, expenditure, staff resources, internal recharges and targets for commercial activities and full operational budget
Support with the LLP 25-year Financial Model as a tool used as the basis for recharging as set out in the Master Services Agreement
Support the Systems, Reporting and Subsidiary Accountant in providing advice and challenge to the subsidiary management teams on technical accounting and the model and ensure that the ledger and internal and external transactions reflect correctly the model and that the model is regularly updated
Responsible for the completion and monitoring of contract variations to the main Master Services Agreement and financial model, associated recharge mechanisms and virements
Responsible for reconciliation of intra-group transactions to ensure all income, expenditure and balance sheet codes do not distort the individual subsidiary/Trust financial position and the Group overall
Support the Systems, Reporting and Subsidiary Accountant in regularly interrogating/auditing subsidiary expenditure to ensure that the subsidiary and Group Boards can take confidence in the monthly position. This is required on a monthly basis
Support the subsidiary management teams to understand any transactions outside of the normal month end processes
Support in providing a financial management service to Optimus Health Ltd
To support in ensuring that appropriate budgetary management and budgetary control systems and procedures are in place and to ensure that financial control is maintained. This will involve an ongoing review of current practices
The post-holder will be responsible for pulling together the Group VAT returns for review by the Head of Financial Services and submit these returns to HMRC
Will be responsible for reviewing all control accounts, ensuring that they are reconciled monthly and that any reconciling items are cleared regularly
To produce regular reports to all subsidiary management teams and Boards, where applicable, as required
To support in providing briefing papers for senior managers on specific issues as required
To support in providing financial information to the subsidiary management team, to support the production of complex business cases, developments, tenders and other commercial opportunities relating to the subsidiaries and Trust
Ensure the Directorate adheres to financial policies, procedures and the Trust's Standing Financial Instructions
Respond positively to internal and external audit reports, taking corrective action where necessary
To support in the production of the annual subsidiary accounts
The post holder is responsible for the maintenance and accuracy of the authorised signatory list and users provided with approval access in our procurement application. They will ensure that these approvers are in line with Trust standing financial instructions in terms of areas and levels of approval, to support financial control and governance
The post holder is also responsible for ensuring that finance user access to the ledger system is appropriate and provides sufficient segregation of duties to support financial control and governance
They will have overall responsibility for ensuring the accuracy and timely input of the monthly payroll feeder file to allow Financial Management adequate time to review and complete the monthly closedown processes and procedures
They will be responsible for ensuring that the Group's banking authorisers and users are kept up to date and are in line with SFIs
- Good team player able to contribute effectively to the achievement of shared objectives
- Well-developed verbal and written communication skills
- Ability to analyse issues and exercise sound judgement in resolving financial problems relating to area of responsibility
- Well-developed ability to plan the delivery of the workload associated to the postholder's areas of responsibility including the ability to liaise with other staff to ensure timely financial input
- Excellent IT skills
- Ability to work with frequently high levels of concentration to perform ledger checks, reviews and reconciliations of data input, reports and returns
- Ability to work flexibly to meet demand during busy periods of each month
- Knowledge and understanding of all aspects of NHS financial regimes and reporting requirements
- Part qualified CCAB, CIMA or equivalent qualification
- AAT qualified or equivalent qualification
- Experience of working in a complex finance department
- Considerable experience of computer systems including general ledger, reporting software and Microsoft Office applications
- Basic understanding of the final accounts process and preparing associated reports and working papers
- Knowledge, understanding and experience of operational requirements to support development and maintenance of sound financial management throughout the Trust
- NHS financial experience
- Experience of the oracle general ledger application and associated reporting packages
- Works experience in a finance department with a complex Group structure
- Works experience in a finance and systems role
- Friendly/approachable attitude with a pleasant, helpful and willing disposition
- Ability to work well under pressure and to respond positively to the demands and frequent interruptions placed upon them
- Ability to adapt to different working methods
- Once sufficient applications have been received this vacancy may close early.
It is the policy of North Tees and Hartlepool NHS Foundation Trust, that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust. The DBs check will be undertaken during the pre-employment check screening.
Please note the essential qualifications required for the post are outlined within the Person Specification. You are required to provide original evidence of the necessary qualifications for the post at interview should you be shortlisted. You will also be required to provide original copies as part of the pre-employment check screening.
For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).
As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.
If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.
Everything we do is shaped by our values: Respect, Support, and Collaborate.
At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique.
We welcome applications from everyone, no matter your age, background, race, religion, disability, sex, sexual orientation, gender identity, family circumstances or beliefs.
We are here to support you throughout your application and at every stage of your career with us. We believe we work best when we collaborate, learn from each other and build teams that reflect the communities we serve.
We are a Disability Confident Lead employer. This means we give fair and full consideration to applicants and will offer reasonable adjustments during the recruitment process. If you need help with your application, or need the information in a different format, please contact our recruitment team and we will support you.
The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless they have permission to work via another route. Non UK/RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here: Work in the UK - GOV.UK (
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