Deputy Lead Pharmacy Technician - Procurement | Liverpool University Hospitals NHS Foundation Trust

www.findapprenticeship.service.gov.uk - Jobboard; Liverpool; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading NHS organization in Liverpool is seeking a Deputy Lead Pharmacy Technician. This role involves managing medicines procurement and overseeing pharmacy operations to ensure safety and continuity of patient care. Ideal candidates will have proven experience in procurement, strong organizational skills, and a proactive approach. Opportunities for professional growth are available in this supportive environment.

Benefits

Collaborative working environment

Professional growth opportunities

Qualifications

• Proven experience in medicines procurement.
• Excellent organisational and analytical skills.
• Proactive approach required.

Responsibilities

• Manage the Pharmacy Purchasing and Invoicing teams.
• Oversee the handling of medicines shortages.
• Produce monthly reports and maintain records.

Skills

Medicines procurement

Organisational skills

Analytical skills

Proactive approach

Education

Relevant pharmacy degree

Job description

Overview

We are seeking an experienced and motivated Deputy Lead Pharmacy Technician with a strong background in procurement to join our Medicines Shortages and Off-Contract Claims Team within a busy NHS Pharmacy Procurement department.

You will be responsible for managing the safe and effective handling of medicines shortages and oversee the processing of off-contract claims, working closely with the Lead Pharmacy Technician, procurement colleagues and the medicines value team, to ensure continuity of patient care and drive cost-effective procurement outcomes. You will also line manage the Advanced Assistant Technical Officer, support their development and ensure efficient team performance.

A key responsibility will be producing monthly reports and maintaining accurate records in the national reporting system (Extend+). You will also play an active role in supporting the organisation’s Cost Improvement Programme (CIP) by identifying threats to procurement efficiencies, contributing to the delivery of cost-saving initiatives without compromising safety or quality.

Candidates will have proven experience in medicines procurement, excellent organisational and analytical skills, and a proactive approach. We offer a collaborative and supportive working environment, opportunities for professional growth, and the chance to make a significant impact on patient care and NHS resource optimisation. If you are ready to take the next step in your pharmacy career, we would love to hear from you

Responsibilities

• Organise and line manage the Pharmacy Purchasing and Invoicing teams across all LUHFT sites. Provide support and deputise for the Technical Services Manager as required.
• Monitor and manage Commercial Medicines Unit pharmacy contracts and ensure the Pharmacy stock control system is kept up to date with the latest information.
• Monitor current and forecasted supply disruptions, liaising with the Procurement Pharmacist and taking necessary actions to ensure safe and effective management of issues impacting the Trust.
• Co-operate with all pharmacy staff in providing and developing an efficient and comprehensive pharmaceutical service for patients of Liverpool University Hospitals Foundation Trust.
• Work in collaboration with the Pharmacy Stores Managers and supervise staff working in the Pharmacy Store as necessary.
• Attend relevant Pharmacy staff meetings on a regular basis and co-operate with the Chief Pharmacist regarding the strategic development of the Pharmacy Purchasing service.
• Carry out annual appraisals for all purchasing and invoicing staff.
• Liaise with and provide information to the Deputy Purchasing Manager and other Senior Purchasing ATOs regarding initiating orders for stock items and other special items, directing and prioritising when needed.
• Supervise the Deputy Purchasing Manager, and in their absence operate the Electronic Data Interchange (EDI)/Powergate (electronic purchasing of pharmaceuticals from suppliers).
• Respond to queries from staff at Liverpool University Hospitals Foundation Trust regarding stock supply, lead times, supply issues and provide specialist technical advice on the procurement of medicines for the Trust.
• Lead and organise the purchasing and invoicing staff in maintaining contract details for CMU regional contracts and send contract information to Lloyds Pharmacy contacts for both sites.
• Support the Technical Services Manager for Purchasing by attending CMU North-West Operational Group meetings when required. Ensure Trust-specific issues relating to contracts and contract lines are raised to the Regional Procurement Pharmacist. Attend external meetings relating to purchasing as and when required.
• Ensure mandatory checks of unlicensed medicines are carried out on receipt of deliveries in line with MHRA recommendations. Monitor the UL medicines process on all sites to ensure SOPs are followed and that documentation is completed and stored appropriately.
• Support Cost Improvement Programmes by ensuring cost savings identified are reported appropriately.
• Monitor off-contract spend and support the purchasing and invoicing team to identify off-contract claims. Oversee the claim submissions to ensure that these are processed in line with the terms and conditions.
• Utilise reporting within Extend and complete appropriate mapping to ensure external benchmarking data is accurate and up to date.
• Monitor efficiency of invoice processing and provide support with invoice discrepancies.
• Liaise with finance colleagues to resolve issues.
• Highlight drug cost pressures to the Procurement Pharmacist and work together to support the rational and cost-effective purchase of medicines.
• Be responsible for updating the Stock Manager portal with up-to-date information relating to stock shortages across the Trust and work with the Procurement Pharmacist to manage issues.
• Communicate key medicine shortages effectively.
• Develop and maintain a procurement performance dashboard.
• Support the Technical Services Manager for Purchasing by producing monthly reports for inclusion in the departmental KPIs.
• Ensure ordering, invoice and computer documentation is completed and up to date.
• Communicate with a wide range of healthcare professionals, pharmacy staff, external wholesalers and suppliers on a wide range of issues relating to medicines. This may include advice, guidance, statistical information and/or financial information around contracts/invoices as well as stock shortages and issues.
• Support the Pharmacy team with responding to medicine recalls of all classes. Participate in dealing with National Patient Safety alerts and ensure assigned actions are carried out or delegated appropriately.
• Participate in ensuring the pharmacy computer system is operated effectively, automatic reordering levels are acceptable and efficient, prices are up to date and stock levels are correct. Liaise with the Pharmacy IM&T Manager / EPMA team when required.
• Locate supplies of medicines in other hospitals, pharmaceutical manufacturers or wholesalers if required in an emergency.
• Participate in external audits on the service.
• When required, provide a service outside normal working hours for emergencies.
• Undertake appropriate training courses and encourage other staff to undertake further training.
• Participate in completing departmental rotas including weekends, bank holidays and Christmas Rotas.
• Work flexibly between sites to support the stores managers, including acting as the onsite supervisor at the Pharmacy off-site store. Provide cover for annual leave of the Stores Manager and sickness when required, possibly at short notice. Responsible for being a key-holder for the store and ensuring security of the site and staff, as well as opening and locking up the store.
• Participate and co-operate with weekend, bank holiday, statutory holiday, early morning and evening services as per departmental arrangements.
• Support the Technical Services Manager across the Trust with recruitment when required.
• Support equality and promote diversity.

This advert closes on Sunday 31 Aug 2025