Deputy Clerk to Wombourne Parish Council

We Manage Jobs(WMJobs); Wolverhampton; On-site; GBP 20,000 - 29,000; Full time

Job summary

An established local government body is seeking a Deputy Clerk to play a pivotal role in enhancing community governance and financial oversight. This position involves managing financial systems, ensuring compliance with regulations, and supporting community engagement initiatives. The ideal candidate will have a strong commitment to professional development, including obtaining the Certificate in Local Council Administration within 24 months. Join a dedicated team focused on empowering local communities and delivering high-quality services. This role offers a supportive environment with opportunities for growth and development.

Benefits

Local Government Pension Scheme

Annual Leave (22 days plus bank holidays)

Professional Development Support

Friendly Working Environment

Qualifications

• Experience in financial administration and compliance is essential.
• Commitment to obtaining CiLCA within 24 months is required.

Responsibilities

• Manage financial systems and oversee compliance with legal standards.
• Prepare agendas, take minutes, and support community initiatives.

Skills

Financial Management

Governance Compliance

Community Engagement

Report Preparation

Staff Supervision

Education

Certificate in Local Council Administration (CiLCA)

Tools

AdvantEdge

SAGE

Job description

Wombourne Parish Council serves as the first tier of local government, proudly committed to enhancing and supporting our vibrant, growing community. Located in South Staffordshire, our Council actively engages with residents, businesses and partner groups to foster a thriving, inclusive and responsive local community.

With a rich history, the Council has significantly expanded its services and financial capacity over the past eight years, with a current budget of £484,683 and a precept of £376,309.50.

The Deputy Clerk role is integral to strengthening governance, enhancing financial oversight, ensuring compliance and supporting dynamic community engagement.

We are committed to:

• Empowering local communities
• Enhancing resident engagement
• Delivering high-quality, accessible services
• Preparing for expanded responsibilities in planning, infrastructure and community development

Key priorities include:

• Maintaining exceptional governance standards
• Ensuring financial accountability
• Supporting community-driven initiatives
• Responding proactively to legislative changes
• Investing in staff development and resilience

A key requirement of the role is a commitment to obtaining the Certificate in Local Council Administration (CiLCA) within 24 months of appointment. Support and funding for this qualification will be provided.

The Role

Role Title: Deputy Clerk
Location: Wombourne Parish Council Office, Wombourne Civic Centre
Responsible to: Clerk to the Council / Responsible Financial Officer
Status: Permanent (subject to a successful 6-month probationary period)
Hours: 25 hours per week:

• Monday: 9:30am – 2:30pm
• Tuesday to Friday: 11:00am – 4:00pm
• Plus attendance at two Monday evening meetings per month (Full Council and one Committee Meeting)
• Occasional additional out-of-hours work for events

Salary: LC2 SCP 18-32 (FTE £30,599 - £41,511)
Actual salary: £20,676 to £28,047 (starting salary will depend upon experience and qualifications)
Pension: Local Government Pension Scheme
Annual Leave: 22 days (rising to 26 after 5 years), plus bank holidays (pro-rata)

Working Environment: Office-based. Please note that the Clerk's friendly dog is often present in the office.

Key Responsibilities

Financial Administration

• Manage financial systems (AdvantEdge), processing payments, invoices and bank reconciliations
• Administer payroll using SAGE, including RTI and pension returns
• Prepare and submit VAT returns quarterly
• Support internal and external audits
• Produce regular financial reports and monitor accounts

Governance & Compliance

• Ensure adherence to legal and regulatory standards
• Monitor legislation and update Council policies accordingly
• Maintain accurate Council records, contracts and risk assessments

Council Meetings & Administration

• Prepare agendas, take accurate minutes and track action points
• Attend and support Monday evening Council/Committee meetings
• Handle correspondence, public enquiries and communications
• Deputise as Proper Officer in the Clerk's absence

Operational & Community Support

• Supervise staff during Clerk absences
• Support external funding applications and community initiatives
• Assist in managing room bookings and venue tours
• Maintain website and social media platforms
• Support key Council events such as the pantomime, carol concert and Parish Meeting

Application Process

Please submit a covering letter, CV and completed application form to:

Mrs Rachael Wright
Clerk to Wombourne Parish Council
Wombourne Civic Centre, Gravel Hill, Wombourne, WV5 9HA

Email: [e-mail]

Phone: [phone]

Mark postal applications: "Private and Confidential"

Our application form is available on our website www.wombourneparishcouncil.gov.uk or by calling Mrs Rachael Wright on 01902 896300.

• Closing Date: Friday 9th May 2025 (5:00pm)
• Interview Dates: 27th May to 4th June 2025
• Start Date: Monday 7th July 2025

Shortlisted candidates will be invited to a two-stage interview process. Candidates progressing from Stage 1 and Stage 2 will be invited to Stage 3. Details will be provided to successful applicants.

Additional Information

• Wombourne Parish Council is committed to equality and welcomes applications from all qualified individuals.
• Applicants must have the right to work in the UK.
• Applicants must declare any relevant convictions under the Rehabilitation of Offenders Act 1974.
• Applicants must declare any relationships with current Councillors or employees.
• Two referees are required, including the most recent employer.
• Application data will be retained for 6 months in line with GDPR policy.