Deputy Clerk to Wombourne Parish Council

WMJobs; Wolverhampton; On-site; GBP 20,000 - 29,000; Part time

Job summary

An established local council is seeking a Deputy Clerk to support governance and community engagement. This part-time role involves financial administration, compliance monitoring, and assisting with community initiatives. The ideal candidate will be committed to obtaining the CiLCA qualification and will enjoy a collaborative working environment. With flexible hours and opportunities for professional development, this position is perfect for someone passionate about local governance and community service.

Benefits

Local Government Pension Scheme

22 days annual leave (rising to 26)

Friendly office environment

Qualifications

• Commitment to obtaining CiLCA within 24 months.
• Experience in financial systems and compliance.

Responsibilities

• Manage financial systems and payroll administration.
• Prepare agendas and take minutes for Council meetings.

Skills

Financial Administration

Governance & Compliance

Community Engagement

Communication Skills

Education

Certificate in Local Council Administration (CiLCA)

Tools

AdvantEdge

SAGE

Job description

Deputy Clerk to Wombourne Parish Council

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Wombourne Parish Council,

Wombourne Parish Council serves as the first tier of local government, proudly committed to enhancing and supporting our vibrant, growing community. Located in South Staffordshire, our Council actively engages with residents, businesses and partner groups to foster a thriving, inclusive and responsive local community.

With a rich history, the Council has significantly expanded its services and financial capacity over the past eight years, with a current budget of £484,683 and a precept of £376,309.50.

The Deputy Clerk role is integral to strengthening governance, enhancing financial oversight, ensuring compliance and supporting dynamic community engagement.

We are committed to:

• Empowering local communities
• Enhancing resident engagement
• Delivering high-quality, accessible services
• Preparing for expanded responsibilities in planning, infrastructure and community development
  
  
  

Key priorities include:

• Maintaining exceptional governance standards
• Ensuring financial accountability
• Supporting community-driven initiatives
• Responding proactively to legislative changes
• Investing in staff development and resilience
  
  
  

A key requirement of the role is a commitment to obtaining the Certificate in Local Council Administration (CiLCA) within 24 months of appointment. Support and funding for this qualification will be provided.

The Role

Role Title: Deputy Clerk

Location: Wombourne Parish Council Office, Wombourne Civic Centre

Responsible to: Clerk to the Council / Responsible Financial Officer

Status: Permanent (subject to a successful 6-month probationary period)

Hours: 25 hours per week:

• Monday: 9:30am – 2:30pm Tuesday to Friday: 11:00am – 4:00pm
• Plus attendance at two Monday evening meetings per month (Full Council and one Committee Meeting)
• Occasional additional out-of-hours work for events
  
  
  

Salary: LC2 SCP 18-32 (FTE £30,599 - £41,511)

Actual salary: £20,676 to £28,047 (starting salary will depend upon experience and qualifications)

Pension: Local Government Pension Scheme

Annual Leave: 22 days (rising to 26 after 5 years), plus bank holidays (pro-rata)

Working Environment: Office-based. Please note that the Clerk's friendly dog is often present in the office.

Key Responsibilities

Financial Administration

• Manage financial systems (AdvantEdge), processing payments, invoices and bank reconciliations
• Administer payroll using SAGE, including RTI and pension returns
• Prepare and submit VAT returns quarterly
• Support internal and external audits
• Produce regular financial reports and monitor accounts
  
  
  

Governance & Compliance

• Ensure adherence to legal and regulatory standards
• Monitor legislation and update Council policies accordingly
• Maintain accurate Council records, contracts and risk assessments
  
  
  

Council Meetings & Administration

• Prepare agendas, take accurate minutes and track action points
• Attend and support Monday evening Council/Committee meetings
• Handle correspondence, public enquiries and communications
• Deputise as Proper Officer in the Clerk's absence
  
  
  

Operational & Community Support

• Supervise staff during Clerk absences
• Support external funding applications and community initiatives
• Assist in managing room bookings and venue tours
• Maintain website and social media platforms
• Support key Council events such as the pantomime, carol concert and Parish Meeting
  
  
  

Financial Summary (2025/2026)

• Expenditure: £484,683
• Income: £147,622
• General Reserves (forecast): £185,195
• Earmarked Reserves (forecast): £179,889
• Precept: £376,309.50
• Band D Council Tax Charge: £71.67
  
  
  

Application Process

Please submit a covering letter, CV and completed application form to:

Mrs Rachael Wright

Clerk to Wombourne Parish Council

Wombourne Civic Centre, Gravel Hill, Wombourne, WV5 9HA

Email: [e-mail]

Phone: [phone]

Mark postal applications: "Private and Confidential"

Our application form is available on our website www.wombourneparishcouncil.gov.uk or by calling Mrs Rachael Wright on 01902 896300.

• Closing Date: Friday 9th May 2025 (5:00pm)
• Interview Dates: 27th May to 4th June 2025
• Start Date: Monday 7th July 2025
  
  
  

Shortlisted candidates will be invited to a two-stage interview process. Candidates progressing from Stage 1 and Stage 2 will be invited to Stage 3. Details will be provided to successful applicants.

Additional Information

• Wombourne Parish Council is committed to equality and welcomes applications from all qualified individuals.
• Applicants must have the right to work in the UK.
• Applicants must declare any relevant convictions under the Rehabilitation of Offenders Act 1974.
• Applicants must declare any relationships with current Councillors or employees.
• Two referees are required, including the most recent employer.
• Application data will be retained for 6 months in line with GDPR policy.
  

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