Depot Finance Administrator

DPDgroup; Chelmsford; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Holiday trading

Enhanced maternity and paternity

Free life assurance 4x salary on join

Health Kiosks at locations

Vitality at Work

Free On Site Parking

Discounted shopping from retailers

Milestone Days off

Free eye tests & glasses support

Job summary

DPD is seeking a Depot Finance Administrator in Chelmsford to support the regional finance and operations teams. The role involves daily cost reporting, payroll processing for depots, and handling invoices, purchases, and stock administration in a busy logistics environment.

The position is permanent, full-time (37.5 hours/week) with a competitive package and benefits. You will join a dynamic team in a large national delivery company with opportunities for progression.

Qualifications

• Strong IT literacy (Microsoft Office / G Suite).
• Experience in a fast-paced administrative role, ideally within transport.
• Strong analytical skills with awareness of quality assurance and auditing.
• Strong communication skills with a confident telephone manner.
• Demonstrate a high level of accuracy, self-motivation and organisation.
• Ability to self-manage workload and prioritise deadlines.

Responsibilities

• Ensuring day-to-day cost reporting for your depot is timely and accurate.
• Weekly payroll management and processing for depots under your remit.
• Record purchase orders and code invoices for external resources.
• Maintain absence management records up to date.
• Provide cover and cross-train with the finance administration team.
• Administer stock of uniforms and stationery and raise orders via the stock system.
• Add new starters, agency and cover drivers to training platforms.
• Administer self-employed process daily, including payment processing and mileage reconciliation.
• Carry out driver licence and forklift certificate checks and arrange refreshers.
• Administer fuel stocks and orders.
• Carry out local operational quality audits and maintain controls.
• Comment on SOPs for vehicles not being used.
• Upload compliance and HGV documentation to data studio.
• Check driver defects have been actioned in the defect book/app.
• Support onboarding of new employees.
• Carry out absence-related admin tasks.
• Draft letters related to D&G and AMP processes.
• Collate information for HR processing (maternity, paternity, hours change, leavers).
• Adhoc duties as required.
• Carry out other duties as reasonably requested by management.

Skills

IT literacy

Administrative experience

Analytical skills

Communication skills

Accuracy & organisation

Self-management

Tools

Microsoft Office

G Suite

Job description

Depot Finance Administrator

Full-time

Job Title: Depot Finance Administrator

Function: Administrative

Vacancy Type: Permanent - Full Time

Company Description Contract Type: Permanent / 37.5 Hours Per Week

Salary: £29,123.14

Location: 2 James Fenton Way, Sheepcoates, Chelmsford, CM2 5AN

Days of Work: Monday to Friday

Hours of Work: :30

Join us on our journey as we aim to be the UK's most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you'll receive fantastic benefits starting on day one, including never working on your birthday ever again!!!

DPD is a Valuable 500 company and a Disability Confident Employer

Job Description Purpose of Position

To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy.

Key Tasks/Areas of Responsibility

• Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner


• Weekly Payroll management and processing for depots under your remit


• Accurately recording any purchase orders, processing and coding of invoices for external resources


• Keeping the absence management records up to date


• Providing cover and being cross trained with the rest of the finance administration team within the network


• Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable


• Add all new starters, agency and cover drivers to training platforms


• Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports


• Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training


• Administering fuel stocks and orders


• Carrying out local operational quality audits and maintaining operational controls


• Comment on the SOP of vehicles not being used


• Upload compliance and HGV documentation to data studio


• Check driver reported defects have been actioned for fleet vehicles by using the defect book and app


• Supporting completion of Employee New Starter Onboarding


• Carrying out administrative tasks in relation to Absence Management


• Draft letters as required in relation to D&G and AMP processes


• Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)


• Adhoc duties as required


• Carry out such other duties as may reasonably be requested by the management team

Qualifications / Experience

• Strong IT literacy (Microsoft Office / G Suite programmes)


• You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential)


• You will have strong analytical skills with an awareness of quality assurance and auditing


• You will have strong communication skills with a confident telephone manner


• Demonstrate a high level of accuracy, self-motivation and organisation


• Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency

Additional Information About our Benefits

We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few...

• Holiday trading


• Enhanced maternity and paternity package


• Free life assurance of 4 x salary on joining the pension scheme


• Health Kiosks visiting every location


• Vitality at Work


• Free On Site Parking


• Discounted shopping from 100's of retailers including up to 5% off supermarket shopping


• Milestone Days off to celebrate with your family and friends


• For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing