Depot Coordinator

Kelling Group; Leeds; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays per

Birthday off

Life Insurance (2.5x annual salary)

Company Referral Scheme (up to £1000)

Company Cycle to Work Scheme – we buy:

Long Service Award

Enhanced Company Pension Scheme (up to

MedCash Healthcare Plan

Learning & Development culture

Job summary

Kelling Group is seeking a Depot Coordinator in Leeds to oversee forward holding stores, ensure stock accuracy and provide admin and operational support. You will work with the Depot Assistant and Depot Foreman to maintain service continuity and minimise repair delays.

The role reports to the Depot Manager and requires diligent stock management, strong organisational skills, and proactive communication with Central Stores and engineers.

Qualifications

• Experience in stock control or stores management.
• Strong organisational skills.
• High attention to detail.
• Proficient with Microsoft Excel, Outlook and Word.
• Ability to prioritise workload.
• Self-motivated and proactive.
• Hire industry experience.
• Warehouse or stores experience.
• Understanding of fleet operations.

Responsibilities

• Maintain accurate stock levels.
• Daily issuing and receipt of parts.
• Order stock to meet min/max levels.
• Monitor stock usage and trends.
• Raise purchase requests as needed.
• Conduct weekly stock checks.
• Complete monthly stock audits.
• Ensure safe storage of parts.
• Manage obsolete and damaged stock.
• Liaise with Central Stores for replenishment.
• Maintain accurate stock records in company systems.
• Ensure engineers have parts to minimise repair delays.
• Coordinate deliveries of parts and materials.
• Support engineers by ensuring required parts are available.
• Assist with fleet audits.
• Assist with quality and compliance documentation.
• Report outstanding purchase requests at depot & group level.
• Report parts shortages and slow-moving stock.
• Report weekly stock audit results.
• Cross-cover with Depot Assistant and Yard Foreman.

Skills

Stock control

Organisational skills

Attention to detail

Prioritisation

Self-motivated

Hire industry experience

Warehouse operations

Understanding of fleet operations

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

• Job Category Operations

Contact information

• Contact Phone [phone]

Description

Type: Permanent, Full-time
Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)

Job Overview

The Depot Coordinator is responsible for the effective running of the depot's forward holding stores, ensuring stock accuracy, availability of parts and consumables, and maintaining efficient stock control processes. The role also provides administrative and operational support as per depot requirements. The Depot Coordinator will work closely alongside the Depot Assistant and Depot Foreman, with all three roles providing cross-cover during periods of annual leave and absence.

Reporting to:

Depot Manager

Liaising with:

Head Office, Customer Operations Desk, Group Stock Depot Managers, Depot Foreman, Depot Assistant, Yard Operatives, Drivers & Valeters

Requirements

Key Responsibilities

Take accountability for the depot's forward holding stores including:

• Maintaining accurate stock levels.
• Daily issuing and receipt of parts.
• Ordering stock in line with agreed minimum and maximum levels.
• Monitoring stock usage and trends.
• Raising purchase requests when required.
• Conducting weekly stock checks.
• Completing monthly stock audits.
• Ensuring parts are stored safely and correctly.
• Managing obsolete and damaged stock.
• Liaising with Central Stores regarding replenishment and shortages.
• Maintaining accurate stock records within company systems.
• Ensuring engineers have the correct parts available to minimise repair delays.

Operational Support

• Coordinate deliveries of parts and materials.
• Support engineers by ensuring required parts are available.
• Assist with fleet audits.
• Assist with quality and compliance documentation.

Reporting at Depot & Group level

• Outstanding purchase requests.
• Parts shortages.
• Slow-moving stock.
• Weekly stock audit results.

Key Performance Indicators (KPIs)

• Forward holding stores availability.
• Parts ordering accuracy.
• Completion of weekly stock checks.
• Completion of monthly stock audits.
• Accuracy of depot records.
• Depot administration accuracy.
• Support provided to operational teams.

Cross-Cover Responsibilities

The Depot Coordinator, Depot Assistant and Yard Foreman will work collaboratively to ensure business continuity.

Each role will provide support and cover for the others during periods of annual leave, sickness or increased operational demand, ensuring the depot continues to operate effectively.

Requirements & Skills

• Experience in stock control or stores management.
• Strong organisational skills.
• High attention to detail.
• Microsoft Excel, Outlook and Word.
• Ability to prioritise workload.
• Self-motivated and proactive.
• Hire industry experience.
• Warehouse or stores experience.
• Understanding of fleet operations.

Summary

• 25 days holiday plus bank holidays per year
• Birthday off
• Life Insurance (2.5x annual salary)
• Company Referral Scheme (up to £1000 awarded)
• Company Cycle to Work Scheme – we buy the bike and you pay us back saving your NI
• Long Service Award – gifts, hampers, vouchers and more for long service
• Enhanced Company Pension Scheme (up to 5%, and via salary sacrifice where applicable)
• MedCash is our Healthcare Cash Plan (including access to virtual GP, and discounted prices at selected retailers and gyms)
• Learning & Development culture (professional qualifications, access to apprenticeships and more)