Departmental Secretary (Histopathology)

Sheffield Teaching Hospitals NHS Foundation Trust

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.

The successful candidate will have effective secretarial and computer skills, with excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team.

Full in-service training will be provided. The successful candidate will be based in the Histology Admin & Clerical office at the Royal Hallamshire Hospital, Sheffield.

Specimens include biopsies, surgical resections, diagnostic cytology and post mortem examinations.

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

Main duties of the job

Provide an efficient and effective secretarial support service within the Histopathology secretariat.

Provide an efficient and effective secretarial service to the Histopathology laboratory and Consultant Histopathologists.

Assist with and carry out Multidisciplinary Team (MDT) preparation.

Carry out routine administrative and secretarial duties for the department, ensuring standards are maintained and deadlines are met.

Be a first point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.

We have a commitment to training, education and development and have liaison with the University of Sheffield Department of Pathology.

This vacancy is advertised on a fixed term contract basis for the maximum period of twelve months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

STHFT operates with a budget of £1.2 bn, has a workforce of over 18,500 employees, covers five hospital sites, provides care from over forty community settings, and has an excellent reputation for research.

As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.

We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

• GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
• NVQ level 3 in Business administration or equivalent qualification or experience
• ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)

Experience

• Relevant experience of secretarial/ clerical/administration duties
• Experience of meeting objectives and deadlines in a fast-paced environment
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of working in a confidential environment
• Experience with NHS/Healthcare software systems
• Audio typing experience
• Experience working as a Medical Secretary/admin role in healthcare setting

Skills and Knowledge

• Working knowledge of Microsoft Office package (word, excel, access etc)
• Effective Communication skills, written and oral
• Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
• Ability to build relationships, work under pressure, and contribute to a high-quality service
• Commitment to role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,071 to £25,674 a yearpa/pro rata for part time staff