Departmental Secretary (Histopathology)

Integrated Care System; Sheffield; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization is seeking a Departmental Secretary for the Histopathology department in Sheffield. The role includes providing secretarial and administrative support, with effective communication skills and computer proficiency crucial for success. The ideal candidate will have relevant experience and will be part of a supportive team. Comprehensive training will be provided, alongside a salary of £24,937 to £26,598 annually.

Benefits

Professional development opportunities

Supportive work environment

Qualifications

• Relevant experience of secretarial/clerical duties.
• Experience working in a confidential environment.
• Audio typing experience.

Responsibilities

• Provide an efficient secretarial support service.
• Assist with Multidisciplinary Team preparation.
• Be a first point of contact for enquiries.

Skills

Effective communication skills

Organizational skills

Computer skills

Interpersonal skills

Education

GCSEs in English and Maths at grade C/4 or above

NVQ level 3 in Business Administration

ECDL or equivalent

Tools

Microsoft Office

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Departmental Secretary (Histopathology)

The closing date is 17 August 2025

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology within South Yorkshire and Bassetlaw Pathology. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.

The successful candidate will have effective secretarial and computer skills, with excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team.

Full in-service training will be provided. The successful candidate will be based in the Histopathology Secretary office at The Royal Hallamshire Hospital, however travel to other sites could be needed.

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

Main duties of the job

Provide an efficient and effective secretarial support service within the Histopathology secretary.

Provide an efficient and effective secretarial service to the Histopathology laboratory and Consultant Histopathologists.

Assist with and carry out Multidisciplinary Team (MDT) preparation.

Carry out routine administrative and secretarial duties for the department, ensuring standards are maintained and deadlines are met.

Be a first point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.

We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

• GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
• NVQ level 3 in Business administration or equivalent qualification or experience
• ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)

Experience

• Relevant experience of secretarial/ clerical/administration duties
• Experience of meeting objectives and deadlines in a fast-paced environment
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of working in a confidential environment
• Experience with NHS/Healthcare software systems
• Audio typing experience
• Experience working as a Medical Secretary/admin role in healthcare setting

Skills and Knowledge

• Working knowledge of Microsoft Office package (word, excel, access etc)
• Effective Communication skills, written and oral
• Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
• Ability to build relationships, work under pressure, and contribute to a high-quality service
• Commitment to role

Values and Behaviours (PROUD)

• Patients first - Understanding of how laboratory services are part of the patient pathway and impact on patient care
• Respectful - Developed interpersonal skills and ability to communicate at all levels
• Ownership - Understand the need to accept responsibility for own actions and ensure accuracy and attention to detail
• Unity - Ability to work as part of a team
• Delivery - Ability to work within defined timescales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,937 to £26,598 a yearpa/pro rata for part time staff