Departmental Secretary - Cellular Pathology Genomics Centre

Integrated Care System; Leeds; On-site; GBP 22,000 - 26,000; Full time

Job summary

An exciting opportunity exists for a Departmental Secretary within the Cellular Pathology Genomics Centre in Leeds. The ideal candidate will provide comprehensive administrative support in a dynamic environment, contributing to molecular testing workflows. Strong IT skills, alongside effective communication abilities, are essential. This full-time role offers a chance to work in a busy, innovative department committed to high-quality service.

Qualifications

• Experience using word processing and presentation software.
• Excellent typing and data entry skills essential.
• Reliable and professional attitude required.

Responsibilities

• Provide administrative support to the Cellular Pathology Department.
• Handle booking in of cases and transcribe reports.
• Communicate with medical staff and handle enquiries.

Skills

Organisational skills

Effective oral communication

Effective written communication

Ability to work flexibly

Attention to detail

Education

5 GCSEs including English and Maths

RSA II Typing or Word Processing

RSA III Typing/Word Processing or equivalent

Tools

Word processing software

Presentation software

Spreadsheet software

Database software

Job description

Departmental Secretary - Cellular Pathology Genomics Centre

Anopportunity has arisen for an enthusiastic and motivated individual to becomea valued member of our secretarial team in the Department of CellularPathology as part of the Cellular Pathology Genomics Centre (CPGC). This is afull time, permanent post, however job share may be considered.

Thepost holder will provide a comprehensive administrative/secretarial serviceto support the CPGC, working as part of a team in a dynamic and fast pacedenvironment.

Dutiesinclude booking in of cases, test ordering, and transcription of results formolecular testing.

Youmust be able to work flexibly and be able to adapt to the changing demandswithin the team, and communicate sensitively and effectively with a widerange of people.

Youwill require strong IT skills together with highly developed interpersonal,excellent organisation skills and the ability to deal with a number ofsensitive issues in a confidential manner.

Excellentkeyboard, typing and data entry skills, coupled with a commitment to accuracyare essential for this post. Knowledge of medical terminology and previousclerical experience would be advantageous.

Theability to work on your own initiative and as an integral part of a team isessential. Working in a busy environment you should be able to meet deadlineswhilst showing great attention to detail.

Main duties of the job

Thepost holder will be part of a team of secretaries providing administrativeand secretarial support to the Cellular Pathology Genomics Centre (CPGC).

Thepost holder will contribute to the direct and indirect delivery of moleculartesting and whole-genome sequencing service across the West Yorkshire andHarrogate Association of Acute Trusts (WYAAT) region.

Aspart of the CPGC at Leeds, they will play a key role in the delivery of therequesting and reporting workflows for molecular testing.

Mainduties include:

Bookingin of cases

Transcribinggenomics reports into integrated reports for clinical sign-out by consultanthistopathologists

Answeringemail/telephone enquiries.

Othergeneral office duties as required.

Thepost holder will need to communicate sensitively and effectively with a widerange of people including colleagues, medical staff and the wider teamsunderstanding the imperative need for confidentiality and discretion.

About us

Thedepartment provides Histopathology, Non Gynae Cytology, Andrology, Muscle,Nerve, Immunohistochemistry, Molecular, and Mortuary services for LeedsTeaching Hospitals.

Weare a regional Cellular Pathology Genomics Centre and a well equipped andinnovative department. We process circa 60,000 surgical cases, 3000 andrologycases, 2,000 autopsy cases and 6000 non-gynaecological cytology cases perannum. As a training hospital we serveto expand the knowledge and skills of all staff.

Asa department we are committed to delivering a high qualitysecretarial/administrative service in a positive working environment. Membersof the team are expected to work flexibly and collaboratively, and continueto further their professional development.

Thereare plenty of opportunities to become involved, and further development isencouraged. We endeavour to follow'The Leeds Way' at all times putting the patient first at all times.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Thepostholder will be part of a team of secretaries providingadministrative/secretarial support to the Cellular Pathology Department. Therole will involve general secretarial duties which include the typing ofcorrespondence, reports, test requesting, and dealing with email/telephoneenquiries to facilitate the delivery of molecular testing and whole-genomesequencing service across the West Yorkshire and Harrogate Association ofAcute Trusts (WYAAT) region. The role will require working within multiple specialitygroups within Histopathology.

Aspart of the CPGC at Leeds, you will play a key role in the delivery of therequesting and reporting workflows for molecular testing within the regionthrough a range of routine tasks.

Youwill be expected to communicate with consultants and other colleagues viatelephone, email and face to face.

KNOWLEDGE,SKILLS AND EXPERIENCE REQUIRED

Itis essential that the post holder:

Holds OCR/RSA Level 2 (orequivalent experience) in word processing or text processing

Has experience of using wordprocessing software and presentation software

Is reliable and has a professionalattitude

Has excellent written and oralcommunication skills

Has an excellent telephone manner

Is able to work flexibly

Itis desirable that the post holder:

Has significant experience ofworking in an office

Has five GCSEs or equivalent,including maths and English

Can use spreadsheet and databasesoftware

Has a knowledge of the NHSenvironment

Holds the European Computer DrivingLicence

Can use his/her initiative whendealing with problems or queries.

COREKNOWLEDGE AND UNDERSTANDING

Understanding of the need forconfidentiality and discretion

Understanding of the need to actprofessionally at all times

Understanding of the NHS and theorganisation would be desirable

PRINCIPALDUTIES & AREAS OF RESPONSIBILITY

Thepostholder will provide a high quality secretarial/administrative serviceincluding specialist word processing skills.

Communicateeffectively with the consultants and the team, lab staff and other Truststaff to ensure the delivery of a co-ordinated and consistent CPGC service.

Creatingand maintaining appropriate record systems.

Thepost holder will contribute to the direct and indirect delivery of moleculartesting and whole-genome sequencing service across the West Yorkshire andHarrogate Association of Acute Trusts (WYAAT) region.

Aspart of the CPGC at Leeds, you will play a key role in the delivery of therequesting and reporting workflows for molecular testing.

Bookingin of molecular cases on departmental computer system, including referredcases from external sources.

Transcribinggenomics reports into integrated reports for clinical sign-out by Consultanthistopathologists

Providetraining and support to new staff.

Respondto written and telephone enquiries in a polite and helpful manner,prioritising messages and taking responsibility for any follow up action.

Processingall associated paperwork for molecular work requests.

Otherduties as applicable

Thepost-holder may be expected to deputise in a supervisory capacity as and whenrequired.

Thislist is not exhaustive and the changing needs of the service from time totime may require the development of other appropriate tasks and skills. Thesewill be fully discussed with the post holder in advance of theirimplementation.

Inaddition the Trust requires compliance with a number of corporate policiesand procedures. These policies will be discussed with your line managerduring your period of induction and further information is available from theTrusts intranet site.

Person Specification

Qualifications

• RSA II Typing or Word Processing (or equivalent experience)
• 5 GCSEs or equivalent, including English and Maths
• RSA III Typing/Word Processing or equivalent

Experience

• Experienced secretarial skills
• IT skills - Experience of using Software packages, Word, Powerpoint, Excel

Skills & behaviours

• Organisational skills
• Effective oral and written communication skills
• Ability to work flexibly
• Ability to work accurately under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.