Departmental Coordinator (Strategy, Corporate Communications & Events)

Pension Insurance Corporation; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Private medical insurance

28 days annual leave

Generous pension scheme

Job summary

Pension Insurance Corporation is seeking a proactive Strategy and Corporate Communications Assistant on a 12-month fixed term contract. You will split your time between events coordination and operational support, working with Brand & Marketing, Corporate Affairs and Strategy teams to ensure smooth delivery of events and day-to-day operations.

The role includes venue research, RSVP management, budget reconciliation, contract processing and front-line event support, along with general admin and

Qualifications

• Experience in a busy corporate or office environment.
• Experience as a team coordinator or team assistant.
• Experience with events organisation.
• Experience of arranging travel.
• Experience of tracking budgets and spend.

Responsibilities

• Support Strategy, Corporate Communications and Events team on a day-to-day basis.
• Coordinate with internal stakeholders across Brand & Marketing, Corporate Affairs and Strategy.
• Assist with venue research, bookings, schedules and on-site event support.
• Manage CRM records, RSVPs, communications and budget reporting.
• Process purchase orders, invoices and expenses related to events and travel.
• Provide admin support and supplier onboarding as required.

Skills

Planning & organisation

Written & verbal communication

Collaboration

Time management

Deadline management

Problem solving

Prioritisation

Microsoft Office

Tools

Microsoft Teams

Outlook

Excel

PowerPoint

Word

Job description

We are looking for a proactive and highly organised Strategy and Corporate Communications Assistant to support our Strategy, Corporate Communications and Events team. Reporting to the Head of Brand & Marketing, this varied role offers a unique opportunity to gain experience across events, communications and business support, with responsibilities split broadly between events coordination and delivery (50%) and operational and administrative support (50%). Working closely with colleagues across Brand & Marketing, Corporate Affairs and Strategy, you will play a key role in helping the team deliver successful events and ensuring the smooth running of day-to-day operations.

This role is a 12 month Fixed Term Contract.

Our Company values are expected to be reflected in the delivery and performance of every role.

Specific accountabilities assigned to the role of Strategy and Corporate Communications Assistant within the Strategy Function:

Team Reporting and Coordination

• Preparation of team Management Information, tracking and following up on meeting actions

Corporate Event and Post-Event support and administration

• Assist with venue research, booking and setup coordination
• Help to develop event schedules and prepare name badges, signage and event guides
• Diary co-ordination for planning meetings
• Manage event RSVPs, delegate communications and maintain and update the company CRM system, ensuring stakeholder records are accurate, complete and up to date
• Assist in reporting, budget reconciliation and Archive event documentation
• Assist with contract management, including guiding agreements through the contract approval process and ensuring timely signatures.
• Provide support for the policyholder On-Demand video series, assisting with content preparation, liaising with speakers and key stakeholders.

On-Site Execution

• Provide front-line support during events (e.g. registration desk, guest assistance)
• Coordinate with staff, volunteers, and stakeholders

General team administration support

• Manage business cards process for the company
• Travel bookings for Strategy and Corporate Communications team as required
• Ad-hoc admin tasks required from the team e.g. onboarding of new suppliers

Budget Management

• Raising Purchase Orders and receipt Purchase Orders ready for payment
• Supporting employee event travel and expenses for the policyholder programme

Knowledge

• Knowledge of finance administration, purchase orders, invoice tracking and budget awareness
• Knowledge of marketing and communication tools and systems (e.g. content calendars and asset libraries) beneficial
• Knowledge of financial services and insurance industries desirable

Skills

• Strong planning and organisational skills
• Good written and verbal communication skills
• Strong collaborative skills, with the ability to work effectively as part of a team.
• Ability to manage own time effectively

• Ability to organise work to meet deadlines
• Ability to work within defined procedures
• Proactive approach to solve problems
• Ability to manage competing priorities
• Proficient in Microsoft Office (Microsoft Teams, Outlook, Excel, PowerPoint, Word)

Experience

• Experience working in a busy corporate or office environment
• Experience as a team coordinator or team assistant
• Experience with events organisation
• Experience of arranging travel
• Experience of tracking budgets and spend

DE&I at PIC

At PIC, we believe that true innovation stems from embracing diverse perspectives, backgrounds and experiences. We are committed to building a workplace where every individual, regardless of race, gender identity, sexual orientation, disability, age, religion, or socio-economic background, feels valued, heard and empowered to succeed. We hold ourselves accountable through ongoing initiatives, such as inclusive hiring practices, and equitable career development opportunities that support belonging and community. While we’re proud of our progress, we recognise there’s work ahead, and we remain dedicated to listening, learning and evolving together.

In addition to a competitive base salary and the opportunity to participate in our annual, performance-related bonus plan, upon joining us here at Pension Insurance Corporation, you will get access to some great benefits, including private medical insurance, 28 days' annual leave (excluding bank holidays), a generous pension scheme and much more.