Departmental Assistant - Technology

Creative Artists Agency; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Departmental Assistant to join their Global Technology team in London. This hybrid role involves providing essential administrative support to executives, managing calendars, scheduling meetings, and ensuring smooth operations within the department. The ideal candidate will possess strong organizational and communication skills, a passion for technology, and a keen interest in the entertainment industry. Join a dynamic team where your contributions will help bridge the gap between technology and the agency's global footprint, ensuring a best-in-class tech function across international regions.

Qualifications

• Minimum 1 year of general office experience; reception experience a plus.
• Strong Microsoft Office skills, specifically Word, Excel and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to executives within the Global Technology team.
• Organise and maintain team meetings and outings for the Global Tech and Data team.

Skills

Microsoft Office

Strong organization skills

Strong communication skills

Interest in Technology

Knowledge of social media platforms

Education

General office experience

Job description

Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are looking for a Departmental Assistant to join our growing Global Technology team in London. The position reports to the Executives within the International Technology Team. This hybrid role requires onsite presence at least 3 days a week or more, as mandated by the business, in the CAA offices at Hammersmith, London.

The Department

The mission of the International Technology Team is to bridge the gap between the Tech operation and CAA’s expanding global footprint, with their specific requirements and localisation differences in mind. Our mission is to ensure CAA’s best in-class Tech function is maintained throughout the international regions.

Responsibilities

1. Provide comprehensive administrative function, supporting executives within the Global Technology team, including managing calendars for each executive, setting up and scheduling meetings, reserving conference rooms, routing incoming calls to appropriate personnel, managing expenses, etc.
2. Support the Office of the CTO executive role on task execution to all OCTO related initiatives/projects/activities across the Global Tech and Data team.
3. Organise and maintain Get to Know related activities for the Global Tech and Data team, including various team meetings and outings.
4. Prepare the meeting/outing agendas and manage attendance to all the Global Tech team meetings/events.
5. Support the development and optimisation of Global Technology Team processes and workflows.
6. General departmental support to ensure efficiencies across adoption & training, data management & integrity, platform & vendor support, budget & procurement, corporate mobile phone management amongst other relevant areas as required.
7. Maintain strict confidentiality of sensitive information and proprietary materials.

Qualifications

1. Minimum 1 year of general office experience; Reception experience a plus.
2. Strong Microsoft Office skills, specifically Word, Excel and PowerPoint.
3. Strong organisation skills.
4. Strong communication skills; able to relate technology concepts and projects to peers and explain to non-technical colleagues at staff and management positions.
5. Interest in pursuing a career in Technology.
6. Demonstrate a genuine passion for the entertainment industry (across television, film, music, etc.), staying well-informed on current trends, and key players within the industry.
7. Possess strong knowledge and understanding of various social media platforms.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment. Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law. Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.