Department Administrator

Role type : Part-time (0.8 FTE) or Full-time; Continuing

Faculty : Faculty of Medicine, Dentistry and Health Sciences

Department / School : Department of Psychiatry, Melbourne Medical School

Salary : UoM 5 - $83,159 - $95,518 p.a. plus 17% super (pro rata part-time)

• Contribute to a leading mental health department / Gain valuable experience in communications and events / Supportive team environment
• Apply today for an exciting administrative role coordinating communications and events for world-class mental health research
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

Your next career opportunity

You will contribute to the operations of this prestigious mental health research and education department within the Melbourne Medical School.

This role offers valuable experience coordinating communications, websites, and events in a supportive team environment where you will provide high-quality administrative support.

Your responsibilities will include :

• Coordinate Websites and Communications : Update websites, develop communications materials, and assist with the Department’s academic seminar programme.
• Provide General Administrative Support : Assist with onboarding, honorary appointments, visa applications, finance tasks, and asset management.
• Deliver Secretarial Support : Schedule meetings, prepare agendas, take minutes, and follow up on action items.

You may be a great fit if :

• You have experience in events, communications, and coordinating activities for diverse stakeholders.
• You possess strong website skills and the ability to learn new technologies like Workday, REDCap, and Campaign Monitor.
• You have excellent interpersonal and communication skills to build effective relationships.
• You are highly organised with the ability to prioritise tasks and meet tight deadlines.
• You have a commitment to continuous improvement and creative problem-solving.
• You can work independently, take initiative, and ensure objectives are achieved.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including :

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program
• Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!

Your new team – “Department of Psychiatry”

The Department of Psychiatry at the University of Melbourne is a leading institution focused on advancing mental health research and education. With a dedicated team and diverse research areas, we strive to improve understanding and treatment of mental health disorders. Join us to make a meaningful impact and shape the future of mental health.

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

Working at the University – what you need to know

This role requires the successful candidate to maintain a Working with Children Check. The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note : Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!

Is this the perfect opportunity for you? Apply today ! Including the following documents :

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Advertised : 13 Dec 2024 12 : 05 AM AUS Eastern Daylight Time

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