dedicated Data and Exams Manager

Greenshaw Learning Trust

Ryeish Green

On-site

GBP 28,000 - 36,000

Full time

6 days ago

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Benefits offered by this job

Professional development and career316

Job summary

Oakbank School is seeking a Data and Exams Manager to ensure the smooth operation of public and internal examinations and to support pupils and staff in a busy school environment.

The role requires leadership of the exams team, strong data skills, and a sound understanding of JCQ regulations. The post involves data input, reporting, invigilation, and collaboration across the school to meet deadlines.

Qualifications

Hold at least 5 GCSEs or equivalent, including Maths and English.
Excellent IT skills, including Google Workspace or Microsoft Office.
Previous experience of working with children in an educational setting.
Exam / Invigilation experience.
Understanding of relevant policies/codes of practice and awareness of relevant legislation.
Ability to lead and work in a team and as an individual.
Good level of computer literacy with the ability to analyse and use data.
Ability to organise work, prioritise tasks and manage time effectively.
Ability to maintain confidentiality at all times.
Commitment to development and training opportunities.
Ability to be flexible and supportive to colleagues.
Resilience, tact and diplomacy, even under pressure.

Responsibilities

Lead and manage the exams team across the campus.
Ensure Colleges are compliant with JCQ regulations and awarding body requirements.
Be the named examinations officer for Oakbank School.
Coordinate internal examinations and all examination entries.
Liaise with invigilators regarding availability and timesheets.
Set up exam rooms and ensure equipment and stationery are ready.
Download examination results and collate certificates for results days.
Invigilate internal and public exams.
Support staff with data requests and school census processes.
Assist with data analysis and maintenance of spreadsheets and MIS.

Skills

Exam / Invigilation experience

Data analysis

Confidentiality

Team leadership

Flexible / adaptable

Education

GCSEs including Maths/English

Tools

Google Workspace

Microsoft Office

Job description

At Oakbank School, we are looking for a dedicated Data and Exams Manager to become an important part of our school community. This is an opportunity to use your skills and experience to support pupils, colleagues and visitors, helping to create a welcoming, safe and effective environment where learning can flourish and everyone can succeed.

About the Role

To ensure the smooth running of all the public and internal exams. To be able to work well under pressure in a very busy environment and be reliable, self-motivated and flexible with your working hours in order to accommodate some early starts and late finishes during the exam's sessions. At times the position is quite physically demanding, involving handling heavy boxes, unpacking packets of scripts and making up exam bags. Working during the A-level & GCSE result days is non-negotiable.

Key aspects of the role include:

To lead and manage the exams team across the campus
To ensure that the Colleges are compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations and assessments at all times
To be the named examinations officer for Stoke Damerel Community College
To work with the senior leader on the coordination of internal examinations
To coordinate all examination entries
To liaise with invigilators regarding availability
To organise processing of Invigilators' timesheets & internal recording system
To undertake data inputting, including preparing registers for school exams, booking rooms and study areas as required
To set up exams rooms and ensure they are equipped with stationary boxes
To unpack and log scripts as required
To download examination results and collate certificates for results days
To invigilate internal and public exams
To undergo CPD both locally, within the Trust and with exam boards as required
To carry out any such duties as may be reasonably requested
Manage the school's MIS system
Reporting
Complete the School Census
Assist staff with the set up and maintenance of spreadsheets to help analyse data
Ensure year 11 GCSE & mock result data is added to systems in time for school and trust data deadlines
CYPMD - June Checking Exercise & October Exercise
Supporting all staff with ad hoc data requests
Adding events to all staff, website & cover calendar
Ad hoc changes to website
Set up of assessment sittings on GL assessment (NGRT, Dyslexia Screenings etc.)
Be available for GCSE results day and the prep day before
To continue personal development in the relevant areas, including subject knowledge and teaching methods.
To engage actively in the Performance Management process.
To participate in whole school professional learning programmes.
To take part in the staff development programme by participating in arrangements for further training and professional development.
Be keenly aware of the responsibility for safeguarding children and to help in the application of the Safeguarding Policy within the school.
Comply with the school's Safeguarding Policy to ensure the welfare of children and young persons.
Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people therefore this appointment will be subject to vetting, including an enhanced DBS disclosure.

The duties and responsibilities in this job description are not restrictive and you may be required to undertake any other duties that may be required from time to time. Any such duties should not however substantially change the general character of the post.

Qualifications

Hold at least 5 GCSEs or equivalent, which must include at least a Grade C/4 in Maths and English.
Excellent IT skills, including knowledge of Google Workspace or Microsoft Office.
Previous experience of working with children in an educational setting.
Exam / Invigilation experience.
Understanding of relevant policies/codes of practice and awareness of relevant legislation.
Ability to lead and work in a team and as an individual.
Good level of computer literacy with the ability/potential to analyse and use data.
Ability to organise work, prioritise tasks and manage time effectively.
Ability to maintain confidentiality at all times.
Commitment to participate in development and training opportunities.
Ability to be flexible and supportive to colleagues.
Resilience, tact and diplomacy, even when under pressure.
Be personable and set a good example to colleagues and students.
Ability to work to strict deadlines.
Good problem-solving skills.
Accustomed to working collaboratively within a busy office environment.
Flexible with working hours.
Excellent attention to detail.
High levels of professional integrity, energy and enthusiasm.
Flexible and responsive to change.
Be dependable, able to follow instruction and respond to management directions.
Have the ability and willingness upon occasion to carry out some manual lifting of examination stationery.

At Oakbank School, we have built our ethos on a strong set of core values which underpin everything that we do. Our aim is to give students at Oakbank School a better chance of success than if they attended any other school in the country.

Our mission An ambitious school in which students are provided with exceptional opportunities that equip them with the skills, knowledge, and personal attributes to thrive in school, and beyond. Our values Our core values permeate all that we do. In our achievement-orientated culture, teaching and learning is our highest priority. We want our students to be healthy and have a great life. We are deeply committed to opening the hearts and minds of our future-focused young people. Our core values are 'work hard, be kind'. Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are 'Always Learning'. To get a feel of life at Greenshaw Learning Trust, please download our 'Why you should work for GLT' recruitment brochure on our jobs portal.

Benefits