Data Quality/Failsafe Assurance Administrator

NHS; Stratford-upon-Avon; On-site; GBP 22,000 - 28,000; Full time

Job summary

An opportunity at South Warwickshire University NHS Foundation Trust for a Data Quality/Failsafe Assurance Administrator. The role involves managing health records and data integrity within the Child Health Information System, requiring expertise in data handling, along with strong analytical and administrative skills. Ideal candidates will have relevant experience and qualifications, ready to contribute to a prestigious and patient-centered healthcare organization.

Qualifications

• Educated to GCSE level or equivalent.
• Relevant administrative experience in a busy environment.
• Previous experience within NHS or similar systems.

Responsibilities

• Enter and manage data for births, immunizations, and health checks.
• Run and send reports, answering telephone queries.
• Maintain accurate records on the Child Health Information system.

Skills

Attention to detail

Data analysis

Knowledge of NHS data standards

Excellent analytical skills

Customer care

Education

GCSEs in Math and English

NVQ Business and Administration 3

ECDL / MOST certification

Tools

MS Office

MS Excel

MS Outlook

Job description

Go back South Warwickshire University NHS Foundation Trust

Data Quality/Failsafe Assurance Administrator

The closing date is 26 June 2025

West Midlands Child Health Information Service (WMCHIS)

Birmingham Community Health Care Trust (BCHC) - Central Hub, in partnership with South Warwickshire NHS Foundation Trust (SWFT) - South Hub & Midlands Partnership NHS Foundation Trust (MPFT) - North Hub have secured the contract for West Midlands Child Health Information Service (WMCHIS) for 2023 - 2029.

An exciting opportunity has arisen within SWFT for a Data Quality/Failsafe Assurance Administrator - Child Health South Hub. Covering the South of the West Midlands (Coventry, Warwickshire, Herefordshire & Worcestershire). This is a Fixed Contract Term for 12 months.

Main duties of the job

Have an excellent knowledge of using a variety of computer packages to include excel word. You will be responsible for entering of births, NIPE results, Neo-natal hearing screening, immunisations, the five universal health checks and ensuring all babies and children records are kept accurate on the Child Health Information system. Upload of school immunisations and development checks and running and sending of reports answering any telephone queries and distribution of post within the office. The successful applicant will report to the Deputy Child Health manager.

The role will require the successful candidate to be able to manage their own workloads within the timeframes given and keep to deadlines as required. The successful candidate will develop excellent working relationships with colleagues in the North and Central West Midlands CHIS hubs, clinical teams, practice managers, health visitors and maternity units.

About us

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Job responsibilities

Have an excellent knowledge of using a variety of computer packages to include excel word. You will be responsible for entering of births, NIPE results, Neo-natal hearing screening, immunisations, the five universal health checks and ensuring all babies and children records are kept accurate on the Child Health Information system. Upload of school immunisations and development checks and running and sending of reports answering any telephone queries and distribution of post within the office. The successful applicant will report to the Deputy Child Health manager.

The role will require the successful candidate to be able to manage their own workloads within the timeframes given and keep to deadlines as required. The successful candidate will develop excellent working relationships with colleagues in the North and Central West Midlands CHIS hubs, clinical teams, practice managers, health visitors and maternity units.

Person Specification

Qualifications

• Educated to GCSE level or equivalent.
• NVQ Business and Administration 3 or RSA 3.
• GCSEs in Math's and English.
• ECDL / MOST.

Experience

• Relevant office / administrative experience.
• Customer care experience.
• Relevant experience of collecting, collating data, and creating reports.
• Previous experience of a job requiring numeracy.
• Relevant experience of working within a busy environment
• Previous experience of NHS Patient Administration System or Child Health System.
• Proven experience of MS Office, MS Outlook, MS Excel
• Relevant experience of using National Strategic tracing Service (NSTS).
• Previous experience of working within the NHS.

Skills

• Ability to demonstrate knowledge of recent NHS modernisation policies and strategies.
• Knowledge of NHS data standards.
• Knowledge of data analysis.
• Excellent attention to detail.
• Evidence of excellent analytical and judgment skills.
• Knowledge of Trust policies and procedures and understanding of Data Protection Act 1998 and patient confidentiality.

Personal Qualities

• Ability to work under pressure and deliver against short timescales.
• Ability to prioritise and manage own workloads.
• Enthusiastic and motivated.
• Ability to work under own initiative, and work to tight deadlines.
• Accurate and methodical.
• Ability to project a professional, courteous image at all times.
• Ability to work flexible hours if required.

Other

• Ability to project a professional, courteous image at all times.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

South Warwickshire University NHS Foundation Trust