Data Quality Coordinator

Frimley Health NHS Foundation Trust; Frimley; On-site; GBP 20,000 - 30,000; Full time

Job summary

A prominent NHS organization in Frimley is looking for a Data Quality Coordinator. The role involves managing administration tasks associated with pathology applications, handling user queries, and ensuring data quality. Candidates should have A Level qualifications, IT literacy, and strong communication skills. This position offers a chance to contribute to patient care and work within an inclusive environment.

Qualifications

• Experience in a busy office environment.
• Ability to work under pressure with time constraints.
• Experience translating data into simple reports for non-technical staff.

Responsibilities

• Answer queries via email, self-service requests, and phone.
• Ensure adherence to minimum data sets for patient demographics.
• Liaise with third-party suppliers to resolve incidents.

Skills

Excellent telephony, verbal and written communication skills

Ability to analyze and record accurate information

High attention to detail

IT literate – Word, Excel, PowerPoint, and Outlook

Education

A Level (or equivalent)

ECDL or equivalent IT qualification

Job description

Job Overview

Berkshire and Surrey Pathology Services (BSPS) is a joint venture between Ashford and St. Peter’s Hospitals NHS Foundation Trust, Frimley Health NHS Foundation Trust, Royal Surrey County Hospital NHS Foundation Trust, Royal Berkshire NHS Foundation Trust, and Surrey and Sussex Healthcare NHS Trust delivering pathology services to both acute and primary care patients across the network area.

The role of Data Quality Coordinator is to ensure that administration tasks associated with Data Quality and the day to day running of a range of Pathology Applications are handled in an effective and efficient manner. Handling of queries with regards to Pathology Applications from both GPs and trust staff is vital in ensuring that Berkshire and Surrey Pathology Services maintain a close relationship with their users.

Main duties of the job

• This is a hands-on role and as part of the support service you will be required to answer queries via email, self service requests and by phone in a timely manner ensuring that all work requests are logged in accordance with current practice.
• Ensuring that minimum data sets for patient demographics are adhered to within the LIMS and ICE systems. With high attention to detail essential and that appropriate triage and resolution on first contact is the primary objective.
• You will be required to liaise with third party suppliers and contractors to ensure incidents are resolved within agreed SLAs for that system or service.
• Excellent organisational and communication skills are a vital part of this role as constant telephone and VDU usage is required to support end users and the team, so an ability to concentrate on demanding tasks and deal with issues supportively is essential.
  
  

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

Detailed Job Description And Main Responsibilities

• The post holder will help with the administration tasks and support the use of Pathology IT applications. This will include out of hours cover and travel to other hospital sites.
• To work effectively with other members of the team to achieve team goals, developing and maintaining effective and professional working relationships with colleagues.
• To attend all mandatory training sessions.
• Participate in the training of Pathology users.
• Undertake training and study as necessary to ensure that a high level of personal professional knowledge and expertise is achieved and maintained.
• Always maintain the principles of patient confidentiality.
• Comply with all legislative obligations, including the Data Protection Act, the Health and Safety at Work Act, C.O.S.H.H and departmental policies.
• Any other duties commensurate with the level of the post as determined by the Operational Manager – Pathology Support Services.
  
  

Person specification

Qualifications

Essential criteria

• A Level (or equivalent)
• IT literate – Word, Excel, PowerPoint, and Outlook
  
  

Desirable criteria

• ECDL or equivalent IT qualification
• Trained in the use of Service Desk Solutions
  
  

Experience

Essential criteria

• Sound experience of working in a busy office environment.
• Working under pressure and with time constraints.
• Experienced in translating data into simple reports or information to present to nontechnical staff in a clear and understandable manner.
• Working unsupervised and using own initiative.
  
  

Desirable criteria

• Experience of NHS or public sector environment
• NHS processes, policies, and protocols
• Experience of working in a user support environment
  
  

Skills & Knowledge

Essential criteria

• Excellent telephony, verbal and written communication and interpersonal skills.
• Able to work effectively with a wide range of specialists, at all levels, across internal and external organisational barriers.
• Ability to analyse and record accurate information and prioritise work under pressure.
• To provide training in a clear and relatable manner.
• High attention to detail.
  
  

Desirable criteria

• Knowledge of use of support pathology systems - WinPath and ICE
• Knowledge of EPR systems
• Experience of conducting audits.
  
  

Special Requirements

Essential criteria

• Current driving licence or otherwise independently mobile.
• Able to work across all BSPS sites.
• Able to cover out of hours as required.
  
  

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.

We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.

We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.

We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.

Apply online now