Data Privacy Specialist

Aptia UK Limited; Greater London; Hybrid; GBP 60,000 - 85,000; Full time

Job summary

Aptia UK Limited is hiring a Data Privacy Specialist to join our growing First Line of Defence Data Privacy team. You will translate complex regulatory requirements into practical business solutions, working with stakeholders across the organisation in a hybrid role aligned to any Aptia UK office.

The role focuses on data protection, DPIAs, risk reviews, privacy documentation, data mapping and incident response, requiring several years in privacy, strong communications, and experience in

Qualifications

• 3+ years in data privacy, compliance, legal, risk or related fields.
• Strong knowledge of UK GDPR and data protection legislation.
• Experience with privacy impact assessments and privacy risk reviews.
• Experience maintaining privacy documentation and data mapping.
• Ability to interpret regulations and communicate requirements to a range of stakeholders.
• Excellent organizational, analytical and communication skills.
• Experience working within regulated environments.
• Pensions industry experience is desirable.

Responsibilities

• Provide pragmatic advice on data protection and privacy compliance.
• Conduct privacy assessments, including DPIAs and other privacy risk reviews.
• Support the maintenance of records of processing activities and privacy documentation.
• Undertake data mapping and compliance gap assessments.
• Assist with data subject rights requests and privacy complaints.
• Support data breach assessments and incident management activities.
• Deliver privacy training and awareness sessions to colleagues.
• Monitor regulatory developments and turn them into practical business guidance.
• Build strong relationships across the business to promote a positive privacy culture.
• Support continuous improvement initiatives across the privacy function.

Skills

UK GDPR knowledge

Privacy risk assessments

Data mapping

Privacy documentation

Stakeholder communication

Regulated environments

Pensions experience

Job description

About Aptia

Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting‑edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence. With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind. Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best. And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues. Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

Job requirements

At Aptia, protecting personal data is at the heart of what we do. We're looking for a talented Data Privacy Specialist to join our growing First Line of Defence Data Privacy team and help ensure our business continues to meet the highest standards of data protection and privacy compliance. This is a great opportunity for an experienced privacy professional who enjoys translating complex regulatory requirements into practical business solutions. You'll work closely with stakeholders across the organisation, influencing best practice and helping to embed privacy by design into everyday operations. This is a hybrid working role and can be aligned to any Aptia UK office.

What You’ll Be Doing:

• Providing pragmatic advice on data protection and privacy compliance
• Conducting privacy assessments, including DPIAs and other privacy risk reviews
• Supporting the maintenance of records of processing activities and privacy documentation
• Undertaking data mapping and compliance gap assessments
• Supporting responses to data subject rights requests and privacy complaints
• Assisting with data breach assessments and incident management activities
• Delivering privacy training and awareness sessions to colleagues
• Monitoring regulatory developments and turning them into practical business guidance
• Building strong relationships across the business to promote a positive privacy culture
• Supporting continuous improvement initiatives across the privacy function

What We’re Looking For:

• At least 3 years' experience working in data privacy, compliance, legal, risk or related environments
• Strong knowledge of UK GDPR, GDPR and wider data protection legislation
• Hands-on experience conducting privacy impact assessments and privacy risk reviews
• Experience maintaining privacy documentation, data mapping exercises and compliance frameworks
• The ability to interpret regulations and communicate requirements clearly to a range of stakeholders
• Excellent organisational, analytical and communication skills
• Experience working within regulated environments
• Previous pensions industry experience is highly desirable

Desirable Experience We're particularly interested in hearing from candidates who have:

• A recognised privacy qualification such as CIPP/E
• Exposure to privacy technology or governance tools
• Experience within financial services, consulting, technology or other regulated sectors
• Knowledge of information security, risk management or governance frameworks such as ISO 27001, NIST or DORA
• An interest in emerging topics such as AI governance and data ethics

Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation. If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.

Aptia is a trusted provider of employee benefits and pension administration services, with offices in the U.S. and U.K. supported by shared services in India and Portugal. We manage programs covering over six million people and serving more than 1,100 clients, catering to both B2B purchasers of the administration platform and B2C employees. With our extensive experience in the industry, we will deliver efficient and reliable solutions that ensure the smooth management of employee benefits programs.

Our dedicated team of experts will combine in-depth knowledge with leading technology to simplify the administration process for clients.