Data Privacy Operations Specialist

Adecco Portugal; Greater London; On-site; GBP 40,000 - 55,000; Part time

Job summary

Adecco is seeking a Data Privacy Operations Specialist to report to the Privacy Lead in City of London. You will coordinate day-to-day privacy operations across the EMEA region, maintaining records and ensuring audit readiness.

The role also involves managing DPIAs and ROPA, handling privacy enquiries from internal stakeholders, and supporting policy implementation and continuous improvement. This is a part-time onsite position, 2-3 days per week, on a contract until April 2027.

Qualifications

• Experience in privacy, data protection, compliance, or information governance.
• Strong administrative and operational coordination skills with meticulous attention to detail.
• Proficient in maintaining records and compliance documentation.
• Ability to manage multiple priorities and deliver accurate work within deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Oversee daily privacy operations across the EMEA region.
• Maintain accurate privacy records, trackers, registers, and documentation to ensure audit readiness.
• Monitor and manage privacy intake queues and shared mailboxes, ensuring timely resolution of requests.
• Coordinate follow-up actions and facilitate the completion of privacy-related activities.
• Prepare privacy reports, metrics, dashboards, and management updates.
• Create, maintain, and update ROPA records in compliance with regulatory and organisational requirements.
• Collaborate with business stakeholders to validate and document processing activities.
• Conduct periodic reviews to ensure ROPA records are accurate and up-to-date.
• Coordinate the end-to-end DPIA process, ensuring timely delivery.
• Track DPIA progress and maintain all documentation in accordance with established procedures.
• Serve as the first point of contact for privacy-related operational queries.
• Support the tracking and coordination of privacy enquiries from internal stakeholders.
• Assist with handling data subject requests and other related activities.
• Support the implementation of privacy policies and procedures.
• Identify opportunities to enhance administrative processes and operational effectiveness.
• Contribute to privacy audits and compliance reviews, ensuring all records comply with governance standards.

Skills

Privacy operations

Administration

Record keeping

Stakeholder engagement

Microsoft Office

Job description

Data Privacy Operations Specialist

Location: City of London

Contract Type: Until April 2027

Work Schedule: 2-3 days per week onsite

Role Summary

Data Privacy Operations Specialist will report directly to the Privacy Lead and will be responsible for the day-to-day administration and coordination of core privacy operations. If you thrive in a fast-paced environment and possess strong organisational skills, this could be the perfect opportunity for you!

Key Responsibilities

• Privacy Operations & Administration:
  • Oversee daily privacy operations activities across the EMEA region.
  • Maintain accurate privacy records, trackers, registers, and documentation to ensure audit readiness.
  • Monitor and manage privacy intake queues and shared mailboxes, ensuring timely resolution of requests.
  • Coordinate follow-up actions and facilitate the completion of privacy-related activities.
  • Prepare privacy reports, metrics, dashboards, and management updates.
• Record of Processing Activities (ROPA):
  • Create, maintain, and update ROPA records in compliance with regulatory and organisational requirements.
  • Collaborate with business stakeholders to validate and document processing activities.
  • Conduct periodic reviews to ensure ROPA records are accurate and up-to-date.
• Data Protection Impact Assessments (DPIAs):
  • Coordinate the end-to-end DPIA process, ensuring timely delivery.
  • Track DPIA progress and maintain all documentation in accordance with established procedures.
• Privacy Enquiries & Stakeholder Support:
  • Serve as the first point of contact for privacy-related operational queries.
  • Support the tracking and coordination of privacy enquiries from internal stakeholders.
  • Assist with handling data subject requests and other related activities.
• Compliance & Continuous Improvement:
  • Support the implementation of privacy policies and procedures.
  • Identify opportunities to enhance administrative processes and operational effectiveness.
  • Contribute to privacy audits and compliance reviews, ensuring all records comply with governance standards.

Skills, Knowledge & Experience

• Essential
  • Experience in privacy, data protection, compliance, or information governance
  • Strong administrative and operational coordination skills with meticulous attention to detail.
  • Proficient in maintaining records and compliance documentation.
  • Ability to manage multiple priorities and deliver accurate work within deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office applications.
• Desirable
  • Familiarity with GDPR, UK GDPR, and privacy compliance programmes.
  • Experience with ROPA and DPIA processes.
  • Relevant privacy or compliance qualifications (e.g., CIPP/E, CIPM).

Personal Attributes

• Highly organised with a methodical approach to work.
• Proactive, reliable, and focused on delivering results.
• Strong problem-solving skills and ability to drive tasks to completion.
• Collaborative mindset with excellent stakeholder engagement capabilities.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.