Data Manager | The Royal Orthopaedic Hospital NHS Foundation Trust

The Royal Orthopaedic Hospital NHS Foundation Trust; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading healthcare trust in Birmingham seeks a Data Manager to oversee the high-quality capture of complex clinical data. Responsibilities include managing the Onkos-Spinal Database, ensuring data quality, and providing training to staff. The role requires experience in data management and strong communication skills. The Trust supports inclusive working arrangements and is committed to a diverse workplace.

Benefits

Flexible working arrangements

Inclusive culture

Supportive team environment

Qualifications

• Experience with clinical data capture and management
• Ability to maintain data quality and reporting
• Strong communication skills for liaising with clinical staff

Responsibilities

• Capture and manage complex clinical data accurately
• Act as a point of contact for data queries
• Run data quality reports and assist in training new users

Job description

To be responsible for the high-quality capture of complex clinical data from medical records, research documentation and MDT minutes. Ensuring the data is submitted in a timely manner in line with contractual obligations.

To act as a point of contact for in-house, regional, and national data queries. To ensure that Trust policy regarding Data Protection is adhered to.

KEY DUTIES, ROLES AND RESPONSIBILITES



Onkos-Spinal Database:

· Systems Administrator Duties. User management including new user profiles, password resets, deleting users, admin level data changes (name, hospital number, etc), User audits and User tracking.

· Liaise with Onkos developer for fixes and updates. The point of call to report errors and to liaise regarding improvements to Onkos and to keep auditable records to track progress made.

· Data input. Maintain the tumour and diagnosis screen, populate multiple fields with comprehensive and accurate data including biopsy, diagnosis, dates, tumour site, malignancy, category, surgery, stage, follow up, etc.

· Data Quality reports. Running periodic (weekly, monthly, quarterly) check reports to assess gaps and input missing data.

· Training. Provide basic training for new users. Provide more detailed training for clinicians running research reports.





The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.

OBJECTIVES OF THE ROLE

· Liaising with clinical staff, reviewing patient records to proactively and independently retrieve required data

· To utilise external patient records and Hospital information systems where necessary.

· To access up-to-date information on patients and their treatments e.g. accessing radiology and pathology systems

· Ensure that all data reporting requirements both internally and externally are met, including responding to routine deadlines and to ad hoc information requests

· To work closely with the Trust IT department on these issues when needed

· To ensure that the databases and the data collection systems comply with confidentiality, Caldicott and data protection, and all other relevant (Trust and non-Trust) policies and procedures.

· To liaise with the suppliers of data base systems where appropriate regarding maintenance, requests for technical support and advice and database development

· To assist in the development of other database /information systems.

· To collect data for the COSD and research purposes.




This advert closes on Thursday 7 Aug 2025