Data Executive - Any Office Location

Freeths; Leeds; On-site; GBP 30,000 - 46,000; Full time

Job summary

Freeths in Leeds is seeking a Data Executive to manage the setup, administration and support of virtual data rooms for client transactions and internal projects, ensuring secure handling of confidential documents.

You will upload, organise, index, redact and quality-check documents; provide user training; monitor activity and generate reports; ensure compliance with data security and regulatory requirements.

Qualifications

• Experience managing virtual data rooms
• Strong understanding of data security and confidentiality
• Excellent attention to detail and organisational skills
• Strong communication and user support skills
• Ability to manage multiple projects in a fast-paced environment
• Proficiency in Microsoft Office (Word and Excel)
• Client-focused with a proactive approach

Responsibilities

• Set up and configure virtual data rooms with structure, permissions and access controls
• Upload, organise, index and quality-check large volumes of confidential documents
• Redact sensitive information according to firm guidelines
• Provide user support and basic training to internal teams and clients
• Monitor data room activity and produce usage reports
• Manage data room closure, archiving and audit logs
• Ensure compliance with data security, confidentiality and regulatory requirements
• Contribute to continuous improvement of data room processes and tools

Skills

Virtual data rooms management

Data security & confidentiality

Attention to detail

Communication & user support

Multi-project management

MS Office

Client-focused

Tools

None

Job description

Job Purpose

The Data Executive will manage the setup, administration, and support of virtual data rooms for client transactions and internal projects. The role ensures secure, accurate, and efficient handling of sensitive documents, supporting legal teams and clients throughout the process.

Key Responsibilities

• Set up and configure virtual data rooms, including structure, permissions, and access controls
• Upload, organise, index, and quality-check large volumes of confidential documents
• Redact sensitive information in line with firm guidelines
• Provide user support and basic training to internal teams and clients
• Monitor data room activity and produce usage reports
• Manage data room closure, archiving, and audit logs
• Ensure compliance with data security, confidentiality, and regulatory requirements
• Contribute to continuous improvement of data room processes and tools

Skills & Experience

• Experience managing virtual data rooms (e.g. Intralinks, Datasite, HighQ, Ansarada)
• Strong understanding of data security and confidentiality
• Excellent attention to detail and organisational skills
• Strong communication and user support skills
• Ability to manage multiple projects in a fast-paced environment
• Proficiency in Microsoft Office (Word and Excel)
• Client-focused with a proactive approach

Key Relationships

• Digital Document Services Lead
• Legal teams and support staff
• External clients and advisors
• Risk & Compliance and IT teams

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Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.