Data & Examinations Manager (Temporary)

Recruitment South East; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A respected independent school located on the outskirts of Rye, East Sussex, is seeking a Data and Examinations Manager to manage data systems, oversee examination administration, and ensure accurate attendance records. The ideal candidate will have experience in educational data management and excellent organizational skills. This full-time position offers a temporary contract until Christmas 2025, with the hours from 8:30am to 4:30pm, including flexibility during exam periods.

Qualifications

• Previous experience in examinations or data management within an educational setting.
• Strong knowledge of JCQ regulations and exam administration processes.
• Confident user of Management Information Systems (such as SIMS or equivalent).

Responsibilities

• Lead and develop administration of the school's Management Information System (MIS).
• Manage the full examinations process in line with JCQ regulations.
• Act as the school's Attendance Officer, maintaining accurate attendance records.

Skills

Attention to detail

Organisation

Time management

Communication skills

Education

Experience in examinations or data management

Tools

Management Information Systems (SIMS)

Job description

Overview

Data and Examinations Manager (Temporary role until Christmas 2025 - Possibly onwards)

Location: Outskirts of Rye, East Sussex

Contract: Term time only, plus 8 weeks during school holidays (43 weeks total), including the last two weeks of August

Hours: Full-time, 37.5 hours per week (8:30am - 4:30pm, with 30 minutes unpaid lunch break; flexibility required during exam periods)

Salary: £negotiable

Recruitment South East are working in partnership with our client, a respected independent school located on the outskirts of Rye, East Sussex, who are seeking a Data and Examinations Manager to join their team. This is a pivotal role responsible for ensuring the effective management of the school's data systems, examination administration, and attendance records. The successful candidate will play a key role in maintaining the integrity, security, and accuracy of student data and ensuring the smooth and compliant running of all internal and external examinations.

Key Responsibilities

Data Management

• Lead and develop the administration of the school's Management Information System (MIS) to ensure data is secure, accurate, and accessible to authorised users.
• Maintain and update student records and ensure accurate data input and reporting.
• Produce accurate and timely data reports to support school leadership in monitoring performance and improving outcomes.
• Analyse and present assessment and attendance data across key stages, year groups, and subjects.
• Support staff training in data management and analysis.
• Manage and respond to data requests from external agencies and governing bodies.
• Develop and maintain systems within the MIS to support daily school operations, including cover management.

Examinations Administration

• Manage the full examinations process in line with JCQ and awarding body regulations.
• Serve as the main point of contact for all external examinations and liaise with awarding bodies and internal stakeholders.
• Ensure full compliance with JCQ regulations and maintain examination integrity and security at all times.
• Oversee exam timetabling, rooming, invigilation, and candidate communication.
• Recruit, train, and manage a team of invigilators.
• Support the SENCo in implementing examination access arrangements and reasonable adjustments.
• Manage the secure storage, distribution, and dispatch of exam papers and scripts.
• Coordinate the issue of results, post-results services, and distribution of certificates.
• Support the Head of Centre in addressing any malpractice concerns or irregularities.
• Ensure all examination-related fees are accurately managed and recharged in a timely manner.

Attendance Management

• Act as the school's Attendance Officer, maintaining accurate attendance records for all pupils.
• Prepare attendance reports, certificates, and statutory returns to local authorities.
• Monitor attendance patterns and identify students at risk of poor attendance.
• Produce daily fire registers and ensure missing marks are promptly followed up with staff.
• Issue legal notifications where required in accordance with statutory guidance.

Assessment and Reporting

• Support the Senior Leadership Team in ensuring assessment and reporting deadlines are met.
• Manage the collection, collation, and reporting of assessment grades and termly reports to parents.
• Produce and distribute academic and behavioural reports as required.

General Duties

• Provide administrative support, including answering calls and covering reception as needed.
• Provide lunchtime cover for the Principal's PA.
• Contribute to maintaining the school's safeguarding standards in line with policy.
• Carry out any other duties appropriate to the role as required by senior leadership.

The Ideal Candidate

• Previous experience in examinations or data management within an educational setting.
• Strong knowledge of JCQ regulations and exam administration processes.
• Excellent attention to detail, organisation, and time management skills.
• Confident user of Management Information Systems (such as SIMS or equivalent).
• Ability to manage sensitive and confidential information with integrity.
• Strong communication and interpersonal skills for liaising with staff, students, parents, and external organisations.

If you are a highly organised and detail-focused individual with a passion for education administration, we would love to hear from you. To apply or learn more, please contact (url removed) or call (phone number removed).