Data Control & Projects Specialist | London, UK

Natixis Corporate & Investment Banking; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading investment bank in London is searching for a Data Control & Projects Specialist to ensure the integrity of HR data and lead compliance initiatives. In this role, you will manage audits, streamline HR processes, and drive improvements through automation. Ideal candidates will have a strong background in data management and project coordination, alongside a passion for enhancing HR operations. Competitive salary offered with opportunities for growth.

Qualifications

• Proven experience managing HR data and compliance.
• Strong analytical skills to interpret HR metrics.
• Ability to lead projects and improve processes.

Responsibilities

• Manage HR data integrity and compliance with UK laws.
• Lead the SMCR re-certification process.
• Drive process improvement initiatives within HR.

Skills

Data management

Audit compliance

Project management

HR metrics analysis

Process improvement

Tools

Excel

Power Automate

Job description

Data Control & Projects Specialist

Natixis Corporate & Investment Banking, London, United Kingdom

Job Description

In this role, you will be responsible for managing HR data integrity, responding to audit recommendations, overseeing HR-related projects, leading the annual Senior Managers and Certification Regime (SMCR) re-certification process, and driving process improvement and automation initiatives within the HR function.

1. Data Management:
   • Maintain and enhance HR systems integration, ensuring accuracy and integrity of employee data in compliance with UK laws and regulations.
   • Conduct regular audits of HR data to identify discrepancies and implement corrective measures.
   • Create and maintain data entry guidelines to optimise data capture processes.
   • Analyse and report on internal and external survey Benchmarking data (Opinion surveys, Inclusion Survey, City HR benchmarking, Aon McLagan compensation benchmarking).
2. Audit Recommendations and Compliance:
   • Respond to audit recommendations related to HR data management and ensure timely implementation of corrective actions.
   • Be responsible for the implementation and oversight of a control framework for HR processes.
   • Prepare compliance reports for internal and external audits, ensuring alignment with UK employment laws and data protection regulations.
3. SMCR Re-Certification Process:
   • Lead and coordinate the annual SMCR re-certification process, ensuring compliance with FCA guidelines.
   • Collaborate with relevant stakeholders to gather and verify data required for certification.
   • Prepare documentation and reports for submission to regulatory bodies as needed.
4. Reporting and Analysis:
   • Generate and analyse HR metrics and reports to support decision-making processes.
   • Maintain a close relationship with the Finance department.
   • Manage financial and headcount planning—budgets, forecasts, quarterly business reviews, updates to Capacity Planning ("CaPla"), and validation thereof.
   • Develop dashboards to effectively communicate HR data insights to stakeholders.
   • Assist in the preparation of compliance reports for various stakeholders.
5. Payroll controls:
   • Ensure input/changes file for the monthly payroll is accurate and provide a four-eye review.
   • Management of the IR35 process for external consultants.
6. Project Management:
   • Lead and coordinate HR projects from initiation to completion, ensuring alignment with departmental goals.
   • Collaborate with cross-functional teams to implement HR initiatives and projects effectively.
   • Monitor project progress, manage timelines, and report on project status to stakeholders.
7. Process Improvement and Automation:
   • Identify opportunities for process improvements within HR systems and workflows, focusing on automation to enhance efficiency (e.g., Excel macros, Power Automate).
   • Stay updated with HR technologies and trends to recommend and implement automation tools.
   • Develop and implement best practices for data management and HR operations to drive continuous improvement.
8. Data Governance:
   • Ensure adherence to data protection regulations, including UK GDPR, and internal policies regarding employee information.
   • Develop and implement data governance frameworks to manage HR data lifecycle.
   • Vendor management, including Edays and Moorepay, to coordinate activities.
   • Provide training and support to HR team members on data management best practices.

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